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AUTOMOTIVE SERVICE MANAGEMENT Principles into Practice T H I R D



E D I T I O N



Andrew A. Rezin, Ph.D.



330 Hudson Street, NY, NY 10013



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Vice President, Portfolio Management: Andrew Gilfillan Editorial Assistant: Lara Dimmick Senior Vice President, Marketing: David Gesell Marketing Coordinator: Elizabeth MacKenzie-Lamb Director, Digital Studio and Content Production: Brian Hyland Managing Producer: Jennifer Sargunar Content Producer (Team Lead): Faraz Sharique Ali Manager, Rights Management: Johanna Burke Operations Specialist: Deidra Smith Cover Design: Cenveo Publisher Services Cover Photos: Sidelnikov/123rf.com, Kurhan/Shutterstock, Andrey_Popov/   Shutterstock, Tyler Olson/Shutterstock, ASE Campus Administrator Full-Service Project Management: Integra Software Services Pvt. Ltd. Composition: Integra Software Services Pvt. Ltd. Printer/Binder: LSC Communications, Inc. Cover Printer: Phoenix Color/Hagerstown Text Font: Times Ten LT Std Copyright © 2019, 2013, 2009 by Pearson Education, Inc. All Rights Reserved. Manufactured in the United States of America. This publication is protected by copyright, and permission should be obtained from the publisher prior to any prohibited reproduction, storage in a retrieval system, or transmission in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise. For information regarding permissions, request forms, and the appropriate contacts within the Pearson Education Global Rights and Permissions department, please visit www.pearsoned.com/permissions/. Acknowledgments of third-party content appear on the appropriate page within the text. Unless ­otherwise indicated herein, any third-party trademarks, logos, or icons that may appear in this work are the property of their respective owners, and any references to third-party trademarks, logos, icons, or other trade dress are for demonstrative or descriptive purposes only. Such references are not intended to imply any sponsorship, endorsement, authorization, or promotion of Pearson’s products by the owners of such marks, or any relationship between the owner and Pearson Education, Inc., authors, licensees, or distributors. Library of Congress Cataloging-in-Publication Data Names: Rezin, Andrew A., author. Title: Automotive service management : principles into practice /   Andrew A. Rezin, Ph.D. Description: Third edition. | Upper Saddle River, New Jersey: Pearson Education, Inc., [2017] | Includes index. Identifiers: LCCN 2017045762 | ISBN 9780134709857 (alk. paper) |    ISBN 0134709853 (alk. paper) Subjects: LCSH: Automobile repair shops—Management. | Service stations—Management. Classification: LCC TL153 .R46 2017 | DDC 629.28/72068—dc23 LC    record available at https://lccn.loc.gov/ 2017045762 1 17



ISBN-10: 0-13-470985-3 ISBN-13: 978-0-13-470985-7



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BRIEF CONTENTS Preface xii Acknowledgments xiv About the Author  xiv



SECTION 1



Service Operations  1



chapter 1



The Automotive Service Industry  2



chapter 2



Physical Resources  9



chapter 3



Human Resources  21



chapter 4



The Repair System  32



chapter 5



Repair Documents  44



SECTION 2



Management Theories and Principles  60



chapter 6



Classic Management  61



chapter 7



The Quality Movement  68



chapter 8



Leadership 80



chapter 9



The Complex Role of Management  89



chapter 10



Ethics and Stewardship  98



SECTION 3



Management Strategies  106



chapter 11



Vision, Mission, and Values  107



chapter 12



Strategic Planning  113



chapter 13



Developing Goals  119



chapter 14



Decision Making  125



SECTION 4



Financial Measurement  136



chapter 15



Income, Expenses, and Profit  137



chapter 16



Compensation Plans  146



chapter 17



Staffing and Shop Capacity  158



chapter 18



Analysis and Action  168



chapter 19



Financial Forecasting  176



 BRIEF C ON T EN T S    



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SECTION 5



Organizing and Managing Yourself  184



chapter 20



Managing Yourself  185



chapter 21



Organizing Tips and Tools  194



SECTION 6



Customer Relations  203



chapter 22



The Value of Satisfied Customers  204



chapter 23



Building Basic Communication Skills  215



chapter 24



Resolving Customer Disputes  225



SECTION 7



Employee Relations  234



chapter 25



Recruiting and Selection  235



chapter 26



Motivating Employees  245



chapter 27



Progressive Discipline  254



SECTION 8



Marketing and Merchandising Service  263



chapter 28



Marketing and Mass Media  264



chapter 29



Target Marketing and Building an Identity  274



chapter 30



Point-of-Purchase Merchandising  283



chapter 31



Selling Service  291



SECTION 9



Legal Issues and Responsibilities  301



chapter 32



Legal Guidelines For Service Operations  302



chapter 33



Warranties and Service Agreements  310



chapter 34



Workplace Safety  317



Appendix A  326 Appendix B  328 Appendix C  334 Index 336



iv    BRIEF C ONTENTS



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CONTENTS Preface xii Acknowledgments xiv About the Author  xiv



SECTION 1



SERVICE OPERATIONS  1 chapter 1



THE AUTOMOTIVE SERVICE INDUSTRY 2 "" Chapter "" Key



Objectives  2



""



The State of the Industry  2



""



Service Market Segments  3 6



practicing the principles   key terms and definitions  



6 7



7



chapter 2



PHYSICAL RESOURCES  9 "" Key



Objectives  9



Terms  9



""



Introduction 9



""



Facilities 9



""



General Facility Guidelines  9



""



Energy Efficiency  9



""



Facility Needs  11



""



Support Space  12



""



Customer Space  14



""



Tools and Equipment  15



""



Planning Your Investment  18



summary  



""



Dispatcher 22



""



Claims Administrator (Booker)  23



""



Shop Foreman  24



""



Service Consultant  24



""



Lead Technician  25



""



Porter 26



""



Parts Specialist  27



""



Technician 27



""



Customer Relations Specialist  28



""



Service Manager  29



""



Service Director  29 30



key terms and definitions  



Introduction 2



"" Chapter



Service Cashier  21



practicing the principles  



""



references  



Introduction 21



""



summary  



Terms  2



summary  



""



19



practicing the principles  



19 definitions   20



30 31



chapter 4



THE REPAIR SYSTEM  32 "" Chapter "" Key



Objectives  32



Terms  32



""



Introduction 32



""



The Auto Repair System  32



""



Advanced Systems  34



""



Systems Thinking  34



""



The Repair Process  35



""



Charting the Workflow  37



summary  



42



practicing the principles   key terms and definitions  



42 43



chapter 5



REPAIR DOCUMENTS  44 "" Chapter "" Key



Objectives  44



Terms  44



""



Introduction 44



""



The Repair Order  44



""



Green/sustainability Issues  46



HUMAN RESOURCES  21



""



Tracking the Repair Process  50



"" Chapter



practicing the principles  



key terms and



chapter 3



"" Key



Objectives  21



Terms  21



summary  



58



key terms and definitions  



58 59



 C ON T EN T S    



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SECTION 2



chapter 9



MANAGEMENT THEORIES AND PRINCIPLES 60



THE COMPLEX ROLE OF MANAGEMENT 89 "" Chapter



Objectives  89



chapter 6



"" Key



CLASSIC MANAGEMENT  61



""



Introduction 89



""



An Ever-Changing Enterprise  89



"" Chapter



""



More Art than Science  90



""



The Major Management Roles  90 Qualities of a Manager  94



"" Key



Objectives  61



Terms  61



Terms  89



""



Introduction 61



""



""



Traditional Management  62



""



Scientific Management  64



""



Management by Objective  65



S ummary   96 P racticing the P rinciples   96 K ey T erms and D efinitions   97 R eferences   97



summary  



66



practicing the principles   key terms and definitions   references  



66 67



chapter 10



ETHICS AND STEWARDSHIP  98



67



"" Chapter



chapter 7



THE QUALITY MOVEMENT  68



"" Key



Objectives  98



Terms  98



""



Introduction 98



""



What is Ethics?  98



""



Applied Ethics  99



Introduction 68



""



Ethical Leadership  100



""



Quality 68



""



Stewardship 102



""



The Gurus of Quality  69



summary  



""



Quality in the Twenty-First Century  75



""



Practical Approaches to Quality  76



"" Chapter "" Key ""



Objectives  68



Terms  68



summary  



78



practicing the principles  



78 key terms and definitions   78 references   79



LEADERSHIP 80 "" Key



key terms and definitions  



Objectives  80



SECTION 3



MANAGEMENT STRATEGIES  106 VISION, MISSION, AND VALUES 107 "" Chapter



Terms  80



Objectives  107



""



Introduction 80



"" Key



""



What is Leadership?  80



""



Introduction 107



""



Management and Leadership  81



""



Vision 107



""



Leading 24/7  87



""



Mission 109



""



Values 110



summary  



87



practicing the principles   notes  



87



88



references  



Terms  107



summary  



112



practicing the principles  



key terms and definitions  



88



104 105



chapter 11



chapter 8 "" Chapter



104



practicing the principles  



88



key terms and definitions   references  



112 112



112



vi    CONTENTS



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chapter 12



SECTION 4



STRATEGIC PLANNING  113



FINANCIAL MEASUREMENT  136



"" Chapter "" Key



Objectives  113



chapter 15



Terms  113



""



Introduction 113



""



Levels of Planning  113



""



Strategic Planning  113



INCOME, EXPENSES, AND PROFIT 137



""



Environmental Scan  114



"" Chapter



""



SWOT Analysis  115



"" Key



summary  



117



Objectives  137



Terms  137



""



Introduction 137



""



Income 137



""



Expenses 138



""



Direct/Indirect/Overhead Expense Method  138



DEVELOPING GOALS  119



""



Fixed Expenses  141



""



Profit 141



"" Chapter



summary  



practicing the principles   key terms and



117 definitions   118



chapter 13



"" Key



Objectives  119



144



practicing the principles  



Terms  119



key terms and definitions  



144 145



""



Introduction 119



""



Setting Goals  119



""



Long-Range (Strategic) Goals  120



chapter 16



""



Operational Planning  121



""



Tactical Planning  122



COMPENSATION PLANS  146



summary  



"" Chapter



123



practicing the principles   key terms and definitions  



123 124



chapter 14



DECISION MAKING  125 "" Chapter "" Key



Objectives  125



Terms  125



"" Key



Objectives  146



Terms  146



""



Introduction 146



""



Establishing Labor Charges  146



""



Variable Rate Pricing  149



""



Technician Skill Levels  150



""



Technician Pay Plans  151



""



Pay Plans for Other Service Employees  153



""



Fringe Benefits  154



""



Introduction 125



""



Is It Worth it?  125



""



Measuring Value  126



key terms and definitions  



""



Return on Investment  126



references  



""



The Ben Franklin Decision Model  127



""



Risk Versus Reward  128



""



Energy Efficiency  129



""



Control, Influence, and Frustration  130



""



The Three Levels of Performance  132



""



Practical Principles  133



summary  



summary  



key terms and definitions   references  



135



155 156



157



chapter 17



STAFFING AND SHOP CAPACITY 158 "" Chapter



134



practicing the principles  



155



practicing the principles  



134 135



"" Key



Objectives  158



Terms  158



""



Introduction 158



""



Technician Staffing Plans  159



C ON T EN T S    



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""



Increasing Shop Capacity  162



summary  



166



practicing the principles   key terms and



167 definitions   167



chapter 18



"" Key



ORGANIZING TIPS AND TOOLS 194 "" Chapter



ANALYSIS AND ACTION  168 "" Chapter



chapter 21



Objectives  168



Terms  168



"" Key



Objectives  194



Terms  194



""



Introduction 194



""



Organizing Your Workload  194



""



Simple Tracking Tools  196 Organizing Your Records  199 Organizing Your Surroundings  200



""



Introduction 168



""



""



Achieving a Net Profit  168



""



""



Increasing Income  168



summary  



""



Controlling Expenses  171



practicing the principles  



summary  



key terms and definitions  



174



practicing the principles   key terms and



175 definitions   175



FINANCIAL FORECASTING  176 "" Key



Objectives  176



Introduction 176



""



Projecting Total Sales  176



""



Building a Forecast  181



summary  



key terms and definitions  



"" Chapter



183 183



SECTION 5



ORGANIZING AND MANAGING YOURSELF 184 chapter 20



MANAGING YOURSELF  185 "" Chapter "" Key



Objectives  185



""



Introduction 185



""



What Do You Do Best?  185



""



Do What Makes You Feel Fulfilled  186



""



Establish Your Priorities  188



""



Getting Organized: The Three-Step Process  189 192



practicing the principles   key terms and definitions   references  



193



"" Key



Objectives  204



Terms  204



""



Introduction 204



""



Customer Orientation  204



""



Measuring Customer Satisfaction  206



""



The High Cost of Cultivating New Customers  209



""



The Low Cost of Repeat Business  209



""



Word-of-Mouth Advertising  210



""



Fundamentals of Human Behavior  211



""



Quality Customer Service  212



summary  



213



practicing the principles   key terms and definitions   references  



Terms  185



summary  



CUSTOMER RELATIONS  203 THE VALUE OF SATISFIED CUSTOMERS 204



182



practicing the principles  



202



chapter 22



Terms  176



""



references  



201 202



SECTION 6



chapter 19 "" Chapter



201



192 193



213 214



214



chapter 23



BUILDING BASIC COMMUNICATION SKILLS  215 "" Chapter "" Key



Objectives  215



Terms  215



""



Introduction 215



""



Basics of Communication  215



viii    CONTE NTS



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""



Organizing Your Thoughts  216



""



Introduction 245



""



The Written Word  216



""



Setting Clear Expectations  245



""



Electronic Communication  217



""



Tracking Performance  246



""



Spoken Word  217



""



Measuring What is Important  246



""



Nonverbal Communication  218



""



Performance Evaluations  248



""



Questioning Techniques  220



""



Employee Compensation  250



""



Incentives 252



summary  



223



practicing the principles  



224 key terms and definitions   224 references   224



summary  



252



practicing the principles   key terms and definitions  



253 253



chapter 24



RESOLVING CUSTOMER DISPUTES 225



chapter 27



"" Chapter



"" Chapter



"" Key



Objectives  225



Terms  225



PROGRESSIVE DISCIPLINE  254 "" Key



Objectives  254



Terms  254



""



Introduction 225



""



Introduction 254



""



The Rules of Complaint Handling  225



""



Progressive Discipline Process  254



""



Defusing the Situation  230



""



I Did Not Realize it  255



""



The Power of Thinking Win-Win  231



""



In the Wrong Place  255



""



Complaint Resolution Process  231



""



Discipline or Punishment?  256



""



Steps in the Process  256



summary  



232



practicing the principles  



233 definitions   233



summary  



key terms and



practicing the principles  



SECTION 7



261



key terms and definitions   references  



261 262



262



EMPLOYEE RELATIONS  234 chapter 25



RECRUITING AND SELECTION  235 "" Chapter "" Key



Objectives  235



Terms  235



SECTION 8



MARKETING AND MERCHANDISING SERVICE  263



""



Introduction 235



chapter 28



""



Defining the Job  236



""



Job Descriptions  236



""



Finding Candidates  239



MARKETING AND MASS MEDIA 264



""



Screening and Selection  241



"" Chapter



summary  



243



"" Key



practicing the principles   key terms and



244 definitions   244



chapter 26



MOTIVATING EMPLOYEES  245 "" Chapter "" Key



Objectives  245



Terms  245



Objectives  264



Terms  264



""



Introduction 264



""



The Five Goals of Marketing  264



""



Establishing Value  265



""



Characteristics of Value  265



""



Green Considerations  268



""



How Much is Too Much?  270



""



Advertising 270



C ON T EN T S    



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summary  



273



practicing the principles   key terms and



273 definitions   273



chapter 29



TARGET MARKETING AND BUILDING AN IDENTITY  274 "" Chapter "" Key



Terms  274



""



Defining Your Market  274



""



Market Research  275



""



Wants Versus Needs  277



""



Awareness 277



""



Building Identity  278



""



Establishing An Image  280



""



Communicating Your Message  281



key terms and definitions  



Selling in the Service Drive  292



""



Selling in the Shop  296



""



The Value of Increased Sales Per Vehicle  298



summary  



299



practicing the principles   key terms and definitions  



299 300



chapter 32



282 282



chapter 30



POINT-OF-PURCHASE MERCHANDISING 283 Objectives  283



Terms  283



""



Introduction 283



""



The Goal  284



""



Merchandising Locations  284



""



Signage 285



""



Product Displays  286



""



Impulse Items  287



""



What Should I Merchandise?  288



summary  



""



LEGAL ISSUES AND RESPONSIBILITIES 301



281



practicing the principles  



"" Key



Support Services  291



SECTION 9



Introduction 274



"" Chapter



Introduction 291



""



Objectives  274



""



summary  



""



289



practicing the principles   key terms and



289 definitions   290



LEGAL GUIDELINES FOR SERVICE OPERATIONS 302 "" Chapter "" Key



Objectives  302



Terms  302



""



Introduction 302



""



Customer Issues  302



""



The Repair Order  302



""



Quality of Repairs  304



""



Repair Warranty  304



""



Safety and Reliability  305



""



Civil and Criminal Liability  306



""



New Vehicle Issues  306



summary  



308



practicing the principles   key terms and definitions  



308 309



chapter 33



WARRANTIES AND SERVICE AGREEMENTS 310 "" Chapter



Objectives  310



chapter 31



"" Key



SELLING SERVICE  291



""



Introduction 310



""



Guarantees and Warranties  310



"" Chapter



""



Manufacturer Warranty  310



""



Extended Warranties  313



"" Key



Objectives  291



Terms  291



Terms  310



x    CONTEN TS



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""



Used Car Warranties  314



summary  



315



practicing the principles   key



T erms



and definitions  



315 316



""



OSHA 318



""



Green Considerations  321



summary  



324



practicing the principles   key terms and definitions  



chapter 34



WORKPLACE SAFETY  317 "" Chapter "" Key



Objectives  317



Terms  317



""



Introduction 317



""



Workplace Safety Legislation  317



324 325



APPENDIX A  326 APPENDIX B  328 APPENDIX C  334 INDEX 336



C ON T EN T S    



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PREFACE Automotive service is a very complex and ever-changing business. The products, the technology, and the needs and desires of the customer base change daily. At the same time, there are new competitors constantly entering the market with new approaches to cornering the market. This fast-paced industry requires continuous learning, constant vigilance, and an unfading passion if you desire to succeed. These same challenges, however, are exactly the ingredients that keep every day in this business fresh and new and challenging. There is never a dull moment. In the auto repair business, it is rare that a service management employee has the luxury to specialize in just one area. A manager in automotive service is expected to be a “jack-of-alltrades.” As a result, an effective service manager must possess a wide range of knowledge and skills to effectively address daily challenges, skills ranging from accounting and advertising to customer relations and scheduling—and beyond. In addition to the diversity of knowledge and skills required, few industries perform under more pressure than automotive service. The automobile that you purchase or lease is commonly the second-largest big-dollar investment that you will make, next to your home. The sheer dollar value makes the car an important commodity, but it goes beyond that. Not only does the average person invest heavily in his or her car, they also depend upon the car far more than any other purchase. The public’s extreme dependence on their automobile as a key to maintaining their way of life makes their ability (and yours) to keep their car up and running essential to maintaining their lifestyle. Whether you live in the city, the suburbs, or in a rural area, you could wake up any morning with problems ranging from a power outage to a leaking faucet. Even though these problems are upsetting, you can still go to work, go to church, go shopping, go out to eat, and have a social life while you’re waiting for the repairman to schedule a visit to fix your problem. That is not true when you have a problem with your car. Without reliable transportation, you can’t get anywhere. The loss of use of your car may result in the loss of your job—your means of income to support your family, your home, and your lifestyle. The interesting point is this scenario applies to just about everyone you know. That is high stakes! This book is an effort to share my extensive experience in the automotive service industry. I present it to you as an



overview of the many skills and knowledge required to succeed in this challenging business. It will not provide you with all the answers to all of the situations that you will encounter in the automotive service business, but it is a great start.



NEW TO THIS EDITION Key concepts pull-out boxes—Draw attention of reader to key concepts within the text to improve retention, assist in review, and improve ease of locating important content and concepts. Key content boxes are dispersed throughout the text in gold bubbles in all chapters of the book. Improved graphics—More than 65 new and many updated illustrations and figures. The added and updated graphics help to better illustrate and support written content to maintain student interest and improve information retention. Focus on new technology tools (technology tools/apps/ social media)—Special attention has been paid to address the use of new electronic tools that are integral for service ­operations to communicate more effectively with the twentyfirst-century customer body. These updates are integrated throughout the text. Increased focus on service consultants—A greater focus on the knowledge, abilities, and skills required for this essential entry-level service management position is provided in this edition and is integrated throughout the text. ASE C1 Service Consultant test tips and sample test—A new Appendix C has been added that provides test-taking tips along with a sample ASE C1 – Service Consultant test to prepare students for that important exam. Expanded content on leadership—Updated and expanded content and focus on this critical skill set for all employees are presented in Chapter 8—Leadership. New real-world examples—Several additional real-world examples have been added as pull-out boxes in the text. These examples help students to bridge the gap between theory and how it is really applied in the industry every day.



xii    PREFACE 



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The book is divided into the following sections:



""



Section 5: Organizing and Managing Your Efforts



""



Section 1: Service Operations



""



Section 6: Customer Relations



""



Section 2: Management Styles



""



Section 7: Employee Relations



""



Section 3: Management Strategies



""



Section 8: Marketing, Merchandising, and Selling Service



""



Section 4: Financial Measurement



""



Section 9: The Legal Issues and Responsibilities



SUPPLEMENTS To access supplementary materials online, instructors need to request an instructor access code. Go to www.pearsonhighered. com/irc to register for an instructor access code. Within 48 hours of registering, you will receive a confirming e-mail including an instructor access code. Once you have received your code, locate your text in the online catalog and click the Instructor ­Resources



button on the left side of the catalog product page. Select a ­supplement, and a login page will appear. Once you have logged in, you can access instructor material for all Pearson textbooks. If you have any difficulties accessing the site or d ­ ownloading a supplement, please contact Customer Service at http://­ support.pearson.com/getsupport



P REF A C E   



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ACKNOWLEDGMENTS Special thanks to my wife, Shelley, and my entire ­family whose patience and lifelong support have allowed me to ­undertake this project and my lifelong career in the field that I dearly love, ­ automotive service. Particular thanks are due to Mark Hambaum; Timothy Gilbert, Northwood University; Drew ­ ­Carlson, ­Cosumnes River College; Carl Eric Anderson, Fullerton College; and Tom Grothous, University of Northwestern Ohio, for their assistance with the text review. I also wish to thank my friends and business associates at Germain Motor Company, Ricart Automotive Group, Clintonville Auto Repair Service, Boyd’s Goodyear Tire and Service, and Midwestern Auto Group in Columbus, Ohio, for



allowing us “free access” to their facilities to shoot the photos for the book. And, finally . . . thanks to all of those who I have worked with and learned so much from during my automotive career. ­Without your friendship, support, and examples, I would have had n ­ othing to write about! I hope that you enjoy the journey and that it provides you with a solid foundation for a long and prosperous career in ­automotive service. I hope you enjoy it nearly as much as I have enjoyed my association with this industry and the great people that I have been privileged to meet and work with over the years. —Andrew A. Rezin, Ph.D.



ABOUT THE AUTHOR Andrew A. Rezin is Emeritus Chair of Automotive and A ­ pplied Technologies at Columbus State Community College and Director of the Midwest Hydrogen Center of Excellence ­ ­located at The Ohio State University Center for ­Automotive Research. Dr. Rezin brings a unique perspective to the ­subject of service management based on his diverse automotive background. Drawing upon twenty years of private sector



experience w ­ orking for major automotive ­manufacturers and as a m ­ anager in large retail service departments c ­ ombined with his ­ extensive e ­xperience as college instructor and ­department chair, he ­provides a unique and informed perspective based on real-life experience of the critical topics so necessary to be successful in the modern automotive ­service industry.



xiv     ABOUT THE A UTHOR



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