Context of The Organization [PDF]

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Al-Jaber International Company Procedure Context of Organization Revision History Revision No#



Description of Changes



DATE



Initiated By



1st Oct 2016



Management Representative



01



Integration for ISO 14001 and OHSAS 18001



Completed By Management Representative



Distribution List Sr. No/



Designation



Issue Date



Distributed by



01



Management Representative



1st Oct 2016



Management Representative



02



CEO



1st Oct 2016



Management Representative



Chairman



1st Oct 2016



Management Representative



03



Document Number AJB-IMS-PR11



Issue Number



1.0



Revision Number



01



Original Issue Date



01-01-16



Revision Issue Date



Document Prepared By



Document Reviewed by



Document Approved By



Management Representative



CEO



Chairman



01-10-16 Copyright



This document contains confidential information. It may be copied in full or in parts only by Al-Jaber International Company and only for the purpose of Al-Jaber International Company related activities. Disclosure of any information contained within this procedure to any person (s) outside the employee of AlJaber International Company without written permission of the Top Management is strictly prohibited. Page 1 of 5



Al-Jaber International Company Procedure for Context of the Organization Doc. No: AJB-IMS-PR-11



Issue Number: 01



Revision Number: 01



Original Issue Date: 01st January 2016



Revision Issue date: 01st October 2016



Contents Revision History ................................................................................................................................... 1 Distribution List ................................................................................................................................... 1 Contents ................................................................................................................................................ 2 1. Purpose ........................................................................................................................................ 3 2. Scope of Product and Services ................................................................................................... 3 3. Interested Parties ........................................................................................................................ 3 4. Internal Issues of Concerns ......................................................................................................... 4 5. External Issues of Concerns ........................................................................................................ 4



This document is the property of Al-Jaber International Company. Any copying and distribution of this document without the approval of the Management is prohibited. Page 2 of 5



Al-Jaber International Company Procedure for Context of the Organization Doc. No: AJB-IMS-PR-11



Issue Number: 01



Revision Number: 01



Original Issue Date: 01st January 2016



Revision Issue date: 01st October 2016



1. Purpose a) The purpose of this procedure is to define key elements of the Al-Jaber Integrated management system. b) By identifying the key elements herein, the full context of the organization can be understood, and thus communicated to employees, customers, regulators and other third parties. c) By doing so, senior management is also better able to guide the company through the use of an informed strategic direction. d) The Management is responsible for implementation and management of this procedure.



2. Scope of Product and Services



Al-Jaber International Company provides the following Services: Manufacturing of Pre-Cast Concrete & Batch Plants and General Contracting for Construction and Commissioning, Professional Food Services. Catering and Life Support Services, General Trading & Supply Services, Logistics and Transportation Services.



3. Interested Parties “Interested parties” are those stakeholders who receive our Services who may be impacted by them, or those parties who may otherwise have a significant interest in our company. These are as follows:



Interested Party Customers / Clients Employees Suppliers (vendors) Regulators Public Certification Bodies Competitors



Internal or External External Internal External External External External External



Reason for Interest Direct recipient of our Services Responsible for realization of our Services. Provide supporting services or materials. Dictate controlling regulations that impact on the management system and our Services. Failure of our Services could impact on public health and safety. Assess conformity of IMS and other standards certification and so must be kept notified of changes to the related system. Provide challenges to our ability to provide Services to clients / customers.



This document is the property of Al-Jaber International Company. Any copying and distribution of this document without the approval of the Management is prohibited. Page 3 of 5



Al-Jaber International Company Procedure for Context of the Organization Doc. No: AJB-IMS-PR-11



Issue Number: 01



Revision Number: 01



Original Issue Date: 01st January 2016



Revision Issue date: 01st October 2016



4. Internal Issues of Concerns 3.1. The following are issues of concern which have been, or may be, raised by internal interested parties. Type Technological Employee base Employee base Supply Chain



Issue Al-Jaber International Company currently has adequate technological resources to consistently continue its services Availability of skilled workforce in the area remains high Employee turnover is low Historical quality issues pertaining to equipment and materials or critical services due to sole source or limited-source suppliers has been ameliorated by having multiple sources.



Bias Positive Positive Positive Positive



5. External Issues of Concerns 4.1. The following are issues of concern which have been, or may be, raised by external interested parties. Type



Competition



Society & Culture



Labor



Statutory/Regulatory



Economic



Issue Al-Jaber has competitors, competitors may offer less prices then it should be even if it was a less regarding the profit aspect. the strategy to remedy the situation is to continually improve the quality and prices of services provided to clients. Al-Jaber does not present any particularly controversies that would result in negative reactions from society or the public, also Al-Jaber actively recruits labor from a wide distribution base in order to provide a fair, equity distribution of employment opportunities to Iraqi people. Al-Jaber continues to provide realistic career advancement opportunities for local and international staff. Al-Jaber works in hand to hand with authorities to ensure statuary/ regulatory bureaucratic requirements are processed in effective and efficient manner to ensure advanced Health & safety for all personnel. Al-Jaber continues to contributes to the local economy with a mature safe sustainable business that supports the main economic drivers of Iraq.



Bias Negative



Positive



Neutral Neutral



Neutral



This document is the property of Al-Jaber International Company. Any copying and distribution of this document without the approval of the Management is prohibited. Page 4 of 5



Al-Jaber International Company Procedure for Context of the Organization Doc. No: AJB-IMS-PR-11



Issue Number: 01



Revision Number: 01



Original Issue Date: 01st January 2016



Revision Issue date: 01st October 2016



ORGANIZATIONAL RISKS: Based on an analysis of the above interested parties and issues of concern, Al-Jaber has identified the following overall risks to the company:



Risk Despite having industrial action mitigation, Al-Jaber is still subject to disruption from labor disputes sometimes.



Likelihood High



Severity High



Mitigation Cultural sensitivity, strong leadership, effective HR Policies when dealing with labor issues.



Critical equipment failure Loss of critical supplier(s) Loss of critical personnel Competition



Low Low Low High



Low Low Low High



Keep Backups Multiple suppliers Strong recruitment pool High quality services, talented and competent employees, competitive price, extreme customer focus, discipline execution will ensure Al-Jaber maintains market share.



Strategic Direction: 6.1. From the information above, the Management devises a “strategic direction” which is documented in the IMS procedures.



This document is the property of Al-Jaber International Company. Any copying and distribution of this document without the approval of the Management is prohibited. Page 5 of 5