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Conex Petroleum Refining Company Project Name Site Contractor
Document No.
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Rev.
Issued For
0
Review and Approval
Date
EMERGENCY RESPONSE PLAN
PROJECT
10,000 BPD Petroleum Refinery at Free Port Monrovia
July, 2019
Page 1 of 47
Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
Issued For
Rev.
0
Review and Approval
Date
Lutech Engineering FZ LLC
Title
Emergency Response Plan
Document No. Project
10,000 BPD Petroleum Refinery at Free Port Monrovia
Contract No. Client
Conex Petroleum Refining Company
Contractor
Lutech Engineering FZ LLC
Total No. of Sheets:
0 Rev No.
Remarks
Prepared By
Prepared Date
Checked By
Checked Date
Approved By
Approved Date
This plan can be amended as per client’s recommendations and signed by both the Parties. CLIENT Name Designation Date Signature
Page 2 of 47
Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
Rev.
TABLE OF CONTENTS Sr. No.
Description
1.0
INTRODUCTION
2.0
SCOPE
3.0
GENERAL RESPONSE PROCEDURE
4.0
ROLES & RESPONSIBILITIES
5.0
EMERGENCY / FIRE ORGANISATION
6.0
RESPONSE PROCEDURES & MEASURES
7.0
RESOURCES FOR CONTROLLING EMERGENCY
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Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
Rev.
ANNEXURE Annexure No. 1.0
Description INCIDENT REPORTING FORMAT
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Conex Petroleum Refining Company Project Name Site Contractor
Document No.
1.0
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
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INTRODUCTION Lutech is about to take up construction of New storage tanks as per API 650 for storage of petroleum products, namely, TK 8 (Crude), TK 9 (Naptha), TK 10 / TK 11 (both Naptha), TK 12 / TK 13 (both AGO), TK 14 / TK 15 (HFO). Two more Service Tanks will be constructed on HFO and AGO service namely, Tk 16 and Tk 17 respectively, necessary piping to Tanker discharge line header, BRV loading gantry, using the existing Pump house area, necessary civil construction for Refining facility like CDU, Boiler, Heat Exchanger, Furnace etc., integrating Tank Farm / Pump house with Refining facilities and help erecting refinery facilities under the supervision and guidance of M/s. V-Fuels, USA as per drawing / lay out, for M/s. Conex Petroleum Refining Coy for their proposed 10,000 BPD Petroleum Refining at Free Port, Monrovia. There would be additional activities like integration of New facility as stated above to existing Conex PST Terminal that includes cleaning of TK 5 & TK 6 and related tie in work after tank cleaning and gas freeing pipeline and Tanks cleaning done by Conex PST. There are plan to tie in pipeline of Naptha and Gas Oil from ISBL to OSBL to that with Mo Gas and Gas Oil Shipping line respectively to facilitate Export. Shut down shall be required for integration of the existing facilities with the new facilities which can be done on holidays based on the schedule to be provided by Conex. The project poses a challenge in terms of Health, Safety and Environment as the construction has to be carried out in an existing oil terminal without disrupting day to day operation of Conex PST terminal. Considering the above, Lutech Engineering management has decided to develop an Emergency Response Plan to meet any Emergency situation arising out of Construction and related activities, despite having a sound Site Safety, Health and Environment Plan as well as practices.
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Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
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This document explains the Basic Philosophy, Policy, Actions needed and Methodology thereof to contain Injuries, loss of properties and damages to environment. Imperatives of such a plan are to minimize the adverse effects of an accident and restoration of normalcy at the earliest by providing measures to contain the incident and limit the consequences. Above objectives are sought to be achieved through following measures: •
Providing information to all concerned authorities regarding consequences of likely emergencies.
•
Warning and advising Site Engineer, Staff, Sub Contractor staff, plant personnel & people likely to be affected.
•
Mobilizing on-site and off-site resources.
•
Calling up assistance from TM, CONEX PST / outside agencies.
•
Initiating and organizing evacuation of affected people.
•
Providing necessary First aid and other medical services as required
•
Coordinated action taken by various agencies.
This Emergency Response Plan adopted will go a long way to control and contain Injuries, loss of properties and damages to environment, in the event of an Incident, under various circumstances. The Lutech Engineering is committed to this Emergency Response Plan to put into Practice in letter and spirit.
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Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
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SCOPE The Scope covers•
the identification of emergencies;
•
the mitigation measures to reduce and eliminate the risk or disaster;
•
the preparedness plans and actions when disaster or emergencies occur;
•
the responses that mobilize the necessary emergency services including responders like fire service, police service, medical service, ambulance, government as well as non-governmental agencies;
•
the post disaster recovery with aim to restore the affected area to its original conditions;
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Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
3.0
Rev.
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GENERAL RESPONSE PROCEDURE It is expected that Lutech Engineering Project site has an established and wellrehearsed plan of responses to an Emergency situation which may arise out of various activities undertaken. It is our intention to provide guidance to make the Emergency Response Plan effective. •
General Response Procedure Site Management shall establish and train site personnel regarding emergency response procedures. Site Management shall maintain, as necessary, emergency response supplies and equipment to meet emergency response needs. The Engineers / Supervisors will notify emergency response personnel of emergencies at the project site. The Construction supervisors will notify emergency response personnel of emergencies at the project site. The appropriate supervisor or responding personnel shall initiate the notification process, which includes alerting Project Manager and or Terminal Manager of Conex PST under whose jurisdiction Project work being undertaken who in turn shall inform Ambulance, Port Authority / Police, Fire Service and / or others as required. Notify the following immediately: o Project Manager o Project Quality & Planning Manager o Project HSE Manager / HSE Supervisor The Project Manager will also inform Project Director about the Incident.
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Conex Petroleum Refining Company Project Name Site Contractor
Document No.
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Rev.
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If necessary, the Project Manager and or Terminal Manager will coordinate with local Emergency Services and provide the following: o o o o o o
Technical information about hazardous materials and products Technical information about equipment or mobile plant failure Quantity and / or size of hazardous materials or products Locations and methods of storage for hazardous materials or products Report known hazards of materials or products or process/ equipment handling Provide a copy of the Material Safety Data Sheet
Lutech Engineering site management will make Site Equipment, Fire-fighting facility of Terminal and supplies including First Aid, Foam etc. available until the emergency have been resolved. •
Immediate Response: Site Engineer / Site Supervisor Check List o Contact Terminal Manager o Contact emergency services, as needed ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Contact Project HSE Manager / HSE Supervisor Project HSE Manager to Contact Project Manager / Quality & Planning Manager Initiate site control. Is site shutdown necessary? Account for all employees who will be at the Assembly Point Do not move potential evidence Direct all outside inquires to Corporate Spokesperson Post Security staff to restrict entry to site or direct emergency response teams. Notify Conex Petroleum Refining Coy.
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Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
•
Rev.
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Site Action – General Response Procedure 1. 2. 3. 4. 5. 6. 7.
Ensure the scene is safe before entering the area Review site for hazards. Isolate hazardous area Secure the site from further hazards, i.e., turn off utilities, remove hazardous substances not involved, stop flows of product or water, etc. Attend to the injured, render first aid In case of Fire, use nearest Fire Extinguisher, if it is safe. Inform Terminal Manager / Project Manager Call emergency number - 911, if needed Give the following information: a. b. c. d. e.
8.
9. 10. 11. 12. 13.
Name of person reporting the emergency Nature and severity of the injury or illness Locations and phone extension from which they are calling Number of people involved Directions to the site of the emergency
Secure and isolate incident site. Do not move anything that does not have to be moved, only things to assist the injured or make the area safe. Make note of those items that must be moved. For major incidents site emergency shutdown is required Take a roll call. Account for each site employee, vendor, owner’s rep., and Sub-contractor employees Keep only those on site who are essential in the recovery process. Release those who are not needed and require them to leave the site Establish first aid and evacuation areas, if needed. Control site access through Security Start investigation and reporting procedures
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Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
•
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Emergency Preparedness Training Employees and subcontractor management and employees shall be trained on the subjects below as appropriate: o o o o
•
Emergency Notification and Reporting Procedures Site Emergency and Evacuation Procedures Points of Assembly A site map shall be posted for all contractor and subcontractor employees, showing the Points of Assembly locations
Emergency Action Plan Project Management will ensure the Emergency Action Plan is communicated to all workers during orientation. Specific emergency procedures and emergency phone numbers will be posted in site Office, near all telephones and on project bulletin boards. The plan shall be reviewed periodically by Lutech Engineering to ensure continued accuracy and applicability. Daily Pre -Task Plans shall also address emergency egress on a daily basis from each work area. This is a project specific Emergency Action Plan communicating evacuation procedures, specific alarms, and assembly points, should an emergency evacuation become necessary because of severe weather, fire, hazardous chemical release, explosion or other emergencies that could cause worker harm. The Emergency Exit Route, Assembly Points (Primary and secondary) will be clearly marked. It is each worker’s responsibility to familiarize themselves with evacuation routes, alarms and assembly points in case an emergency evacuation of the work area is required.
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Conex Petroleum Refining Company Project Name Site Contractor
Document No.
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
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The Role and Responsibilities of all stakeholders including Project Management, Sub contractor Supervisor / worker will be stated in detail Emergency Response Plan document which will be integrated with Terminal Emergency Response Plan. •
Evacuation Exit signs shall be conspicuously posted along evacuation routes. A signal or alarm shall be designated to initiate evacuation. Personnel should de-energize / shut down tools and equipment and observe their work area for fellow workers in need of assistance. Observe stairs for safe passage before accessing. Report any hazardous conditions that are known to exist within the work area to his supervisor. A site plan drawing will be developed for project’s evacuation plan. This drawing will clearly identify the following: o o o o o o o o o o
Building footprint Primary and secondary assembly areas Exits Fire alarm pull stations or air horn locations Site telephones Stairs Fire extinguishers Lutech project office First aid kit locations Emergency numbers
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Conex Petroleum Refining Company Project Name
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA
Site Contractor
LUTECH ENGINEERING FZ LLC
Document No.
•
Rev.
Issued For
0
Review and Approval
Date
Medical Emergency During the safety orientation, workers will be given information on how to summon medical assistance in case of a medical emergency. Workers should know the following information:
Emergency Phone Number: Project Address:
911 (Police / Fire / Ambulance)
When reporting a medical emergency, the worker will state their name, the nature of the emergency, the severity of the emergency and where assistance is needed. A worker may be required to meet medical personnel and guide them to where the emergency is located. Please remember: ➢ Provide First aid/ Medical assistance including Hospitalization at the earliest to the injured. ➢ Do not move an injured worker before medical assistance arrives unless further injury is possible. ➢ Unconscious worker inside confined space only to be rescued by experts/ trained personnel.
•
Fire Emergency In case of a fire, workers will evacuate their work area immediately and report to the pre-determined assembly area.
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Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
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IN CASE OF FIRE OR MEDICAL EMERGENCY: Emergency Phone Number: Alarm or Notification:
911 Site specific:
Evacuation Route: Primary Assembly Point A:
Out the ground floor exit areas to upwind Assembly Points Is located at
Secondary Assembly Point B:
Is located at
Utility Shutdown: Gas if applicable
Responsible Person:
Electricity if applicable
Responsible Person:
•
Severe weather Should weather conditions such as Cyclone, severe thunderstorms, torrential rain develop around work site or near the Project, Workers will follow the direction of their Supervisor. At Monrovia, such weather condition does not prevail, other than heavy rain during monsoon.
•
Petroleum / Chemical Release or Explosion Workers will immediately evacuate their work area upon hearing the alarm or being notified of the emergency and ordered to evacuate. No worker is exempt from evacuation even if the evacuation is a drill. Workers are required to report immediately to their designated assembly point and be accounted for. Failure to report may cause another to risk danger in an effort to search for missing worker. Do not leave the project without prior authorization from front-line supervision. A Lutech employee will call for assistance from Terminal Manager. Any other Chemical or Gas leakage or spillage will be identified in PMP
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Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
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Incident & Injury Management and Reporting Policy: In order to control and manage any incident on a Lutech Engineering project the following measures will be followed: o Lutech Engineering Supervision shall take control of the administrative management of the incident. If a subcontractor is injured, Lutech Engineering reserves the right to appoint a supervisor from the subcontractor to help keep track of the injured person until a full release to work can be obtained. Training will be completed with the supervisor of the subcontractor to insure the best care be given to the employee. o Each project will have Lutech and subcontractor personnel on-site during all work activities that are trained in first aid and Cardiovascular Pulmonary Resuscitation (CPR). o All injuries will be reported to Lutech and subcontractor management immediately. Written reports will be submitted to Lutech management during the same shift. o Subcontractors will submit a copy of a First Incident Report of Injury form (from the Doctor to Lutech Management. o In the event of an injury or property damage accident / incident, the applicable Contractor Representative shall contact the Lutech Engineering Supervisor to obtain an Incident Packet that will contain all of the applicable forms and literature, including: ▪ ▪ ▪
Employee Injury Report Supervisors Investigation Report Root Cause Analysis Form
o All injuries, including first aid, will be reviewed by Lutech supervision to determine how to prevent a repeat injury. o Lutech Engineering’s supervisor and the subcontractor supervisor shall establish a close working relationship with the injured person to ensure that all needs of the injured employee are met, as well as the needs of the injury management program.
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Conex Petroleum Refining Company Project Name Site Contractor
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10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
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o All employees working on Lutech Engineering projects will follow the Return to Work Policy in this manual. Each subcontractor shall be responsible for ensuring their employees comply with this manual. Light duty is a mandatory requirement on each project to help in the quick recovery of the employee. Subcontractors will establish or follow the LUTECH Light Duty program. All means necessary will be provided to the injured employee to ensure a rapid recovery and return to work processes. As a part of this plan, the injured employee will be provided the opportunity to return to work as soon as possible on light duty and transition to full duty upon medical full release from care. Lutech Engineering, along with the subcontractor supervision, will work closely with all medical doctors, and specialists in order to ensure close co-operation from all parties in returning the injured employee back to full and normal duties as soon as possible. Lutech Engineering shall monitor all medical and other costs involved from the injury to minimize and control the cost of providing necessary medical treatment. As soon as an injured person has been removed from the scene, have someone immediately secure the scene without disturbing physical evidence and take names and phone numbers of all witnesses. If necessary, administer first aid until help arrives. Strategically place employees to direct the emergency response team to the incident. For emergencies requiring evacuation, each project will develop a site-specific plan.
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Conex Petroleum Refining Company Project Name
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA
Site Contractor
LUTECH ENGINEERING FZ LLC
Document No.
•
Rev.
Issued For
0
Review and Approval
Date
Incident Reporting: All incidents covered under Level-I will be maintained by the entity for inspection whenever called for inspection and Level-II and Level-III will be reported to the Project Director / MD in the format specified including near miss incident. The above report will be submitted within 48 hours after occurrence of the incidents or any other reason triggering major incident. The Incident Report Format is given as per Appendix C LEVELS OF EMERGENCY DETAILS
S. No. Type of Emergency
Effected Area Description of Emergency
1
Level - 1 (Minor)
On site
Earth cave in, Dislodgement of shell plate / roof plate, Mobile Plant related damages, injuries; Minor electric shock
2
Level - 2 (Major)
On site
Major Petroleum line leakages, Confined space related fire / explosion involving petroleum vapour, Mobile Plant related major injuries / fatality, LPG cylinder leak fire- major injuries, Plate / Scaffolding collapse - major injury / fatality, Fall from Height - Major injury / fatality, Electric shock major injury.
3
Level - 3 (Major)
Off Site
Failure of Pipeline from Jetty during Tanker discharge for Project activityFlash Fire / Pool fire Agitation / forced entry by external group of people. Natural Perils – Earthquake, Flood, Tsunami Sabotage, Bomb Explosion / Threat
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Conex Petroleum Refining Company Project Name Site Contractor
Document No.
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
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Investigation report of all major incidents will be submitted to the Project Director / MD. An incident shall be treated as Major if any of the following occurs; a. b. c. d. e. f. g. •
Fire for more than 15 minutes Explosion / blowout Fatal incident. Loss above USD 5000 Cumulative man-hours lost more than 200 hrs. Plant / Work shutdown / outage due to the incident Level-III incident
Root Cause Analysis: A Basic Root Cause Analysis (RCA) involves a closer look at four criteria that may have been a factor in the development of the conditions that led up to an incident. They include: Management: Do we have: Policy enforcement, hazard recognition, accountability, supervisor training, production priority, corrective action, proper resources, craft safety training, hiring practices, maintenance, adequate staffing. Employee: Was the employee: Following procedure, training, previous injury, mental ability, physical capacity, equipment use, short cuts, PPE worn, safety attitude. Equipment: Do we have: Proper tool selection, tool availability, maintenance, tool guarding, visual warnings.
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Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
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Environment: What About: Site layout, chemicals, temperature, weather, noise, radiation, terrain, vibration, ergonomics, lighting, biological influences, and ventilation. •
Termination of Emergency i.
ii.
Termination activities will concentrate on giving accurate information to people who need it most especially employees, neighborhood, Port Authorities, Govt. Authorities engaged in offsite emergencies, and will begin as soon as the emergency phase of the operation is completed. The termination of emergency will be declared through siren as per the Siren Code defined by industry in case of Level - I and II. For Level-III emergency, termination of emergency will be declared by Port / Govt. Authority through appropriate mode of information transfer to reach each and every one.
The Emergency Response Plan of Project Site will be integrated with that of existing Conex petroleum Refining Coy’s Terminal, wherein Terminal Manager will coordinate with Port/ Govt. Authority for Level III Emergency. •
Emergency Recovery Procedure Business / work activity restoration planning is as important as having an emergency response plan. All the management personnel need to be involved in bringing the operation of Project site to normalcy after an emergency has occurred. This involves an emergency response planning and follows up. The Project Manager will be completely responsible for restoration of site.
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Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
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After the emergency, the following activities will be carried out in detail by the concerned coordinator. a. b. c. d. e.
Information to statutory authorities, as needed. Incident investigation. Damage assessment. Salvage of Equipments, products, de-contamination, clean up and restoration. A detailed report will be prepared based on the entire experience of the incident, including restorations, limitations and lessons learnt. f. Ambient air / water monitoring at the site as well as 5 km radius of the Terminal site by State Pollution Control Authority to determine the contamination level affecting health. •
Classification of Fire: Fire is classified basically on the basis of the combustible material involved:
Table: CLASSIFICATION OF FIRES Type of Fire
Materials Involved
Class ‘A’ Fire (Combustible Solid)
Ordinary combustibles as Wood, Cloth, Rubbish, Plastic, Paper.
Class ‘B’ Fire (Combustible Liquid)
Inflammable substances as Oil, Mob, Benzoyl, Solvent etc. And also, all the fires, which occur in fast and vapour.
Class ‘C’ Fire (Combustible Gases)
Fire involving gases i.e. LPG, CNG, Synthetic gas, Hydrocarbon Gases etc.
Class ‘D’ Fire (Combustible Metal)
All Combustible metallic fire, Potassium, Magnesium, Sodium etc.
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Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
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Note: 1. 2. 3.
4.0
For fires of Electric type, use only CO2 or dry chemical fire extinguishers to extinguish fire on or around electrical equipment. Do not use water or foam. Do not extinguish a gas fire until the source of fuel has been cut off to avoid an explosive mixture being formed. Suitability of Fire Extinguishers
ROLES & RESPONSIBILITIES First Responder: Anyone noticing an Emergency situation or Fire •
Shout for Help. Shout “Fire”, “Fire”, in case of fire
•
Try to help the victim, if the situation is safe
•
Try to extinguish the Fire with Fire Extinguisher available near-by, if the same is safe, for fire scenario
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Conex Petroleum Refining Company Project Name
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA
Site Contractor
LUTECH ENGINEERING FZ LLC
Document No.
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Inform Site Engineer / Supervisor / Security guard on duty and or CONEX Terminal Control Room
Role of Project Manager Role: Project Manager is Emergency Response Group Leader in Project site and coordinates on site Emergency Response. He will maintain close liaison with Terminal Manager, Project Director and Regulatory authorities. Responsibilities: •
Assessment of Situation, declaration of emergency and activation of the action plan.
•
Mobilization key personnel at respective locations
•
Depending on seriousness of the emergency, seek assistance Port Authority, LPRC & external agencies like Police, Fire Service, Hospitals etc. In consultation with Terminal Manager
•
Exercise control of the unaffected areas.
•
Continuously review and monitor the emergency situation.
•
Direct shutdown of Site activities and evacuation of personnel as and when necessary.
•
Ensure that injured are receiving prompt medical treatment, take stock of casualties, if any and that relatives are properly informed / advised.
•
Ensure correct accounting and position of personnel.
•
Arrange for chronological records of the incident / emergency.
•
If emergency is prolonged, arrange for replacement of emergency handling personnel.
•
Authorize statements to external agencies, media as per coy policy.
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Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
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Role of Quality & Planning Manager Role: Support affected area Site Engineer/ Supervisor and all Emergency personnel as needed Responsibilities: •
Inform Terminal Manager / Project Manager
•
Call emergency number - 911, (Fire Service, Ambulance, Police, Port Authority, ISPS- if needed) Give the following information: o o o o o
Name of person reporting the emergency Nature and severity of the injury or illness Locations and phone extension from which they are calling Number of people involved Directions to the site of the emergency
•
Secure and isolate incident site. Do not move anything that does not have to be moved, only things to assist the injured or make the area safe. Make note of those items that must be moved. For major incidents site emergency shutdown is required
•
Take a roll call. Account for each site employee, vendor, owner’s rep., and Subcontractor employees
•
Keep only those on site who are essential in the recovery process. Release those who are not needed and require them to leave the site
•
Establish first aid and evacuation areas, if needed.
•
Control site access through Security
•
Support Rescue Team from Terminal
Responsibilities of HSE Manager / HSE Supervisor
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Conex Petroleum Refining Company Project Name Site Contractor
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•
Support Fire / Emergency combat team from Terminal
•
Advise about nature of emergency, action required to Fire / Emergency combat team
•
Keep close coordination with Project Manager / QAP Manager
•
Position necessary PPE, other equipments for rescue operations
•
Render technical guidance and logistics to rescue personnel.
•
Liaise with QAP Manager for Transport / Logistic / Paramedic support.
•
Ensure that casualties are promptly sent to first aid Centre / Hospital.
Responsibilities of Site Engineer (Civil / Mechanical / Electrical): •
Ensure the scene is safe before entering the area
•
Review site for hazards. Isolate hazardous area
•
Secure the site from further hazards, i.e., turn off utilities (Electricity, Water, Air etc.), remove hazardous substances not involved, stop flows of product or water, etc.
•
Attend to the injured, render first aid
•
In case of Fire, use nearest Fire Extinguisher, if it is safe.
•
Inform Project Manager / HSE Supervisor and or Terminal Manager, CONEX PST
•
Mobilize equipment / fire-fighting material, as needed.
•
Support Fire / Emergency combat team from Terminal
Responsibilities of Security Staff at Gate: On receipt of emergency / fire information he / she shall immediately act as follows: •
Sound the local siren / alarm to raise the emergency / fire alert. The name of informer if any, time of alarm, time of turnout of fire / emergency, Crew & Location and type of fire/ emergency to be recorded.
•
Inform the Security staff at main entrance of the CONEX Terminal over Walkietalkie for necessary assistance that will raise Emergency / Fire alarm by Siren.
•
Inform the Project Manager, Terminal Manager, QAP Manager, Site Engineer, HSE Supervisor over phone.
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Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
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•
Attend all telephone Project Manager.
•
Ensure that the Gate is always manned
•
Keeps an account of People / Vehicle coming in/ out. Only Emergency related people and Vehicle should be allowed.
•
During Off shift, inform State Emergency service: 911 for assistance, if needed. Generally, TM/ PM will coordinate with State Emergency services.
calls
and
take
any
further action
as
advised
by
Responsibilities of Fire / Emergency Combat Team: Team Leader- Site engineer (Civil / Mechanical / Electrical) •
Fight fire with 9 Kg DCP / 4.5 Kg CO2 Fire Extinguisher available nearby.
•
Team leader to guide combat team for speedy action and keep members on upwind
•
Team leader to ensure availability of back up men and firefighting materials.
Responsibilities of Auxiliary Team: Team Leader - Manager Quality & Planning •
To do prompt communication with Terminal Manager, PFSO as needed
•
To ensure security is positioned at gate and allow entry for people and vehicle meant for Emergency only.
•
Arrange for transport for evacuation, if needed
•
To arrange for sending out Transport vehicle, mobile plant etc., if situation warrants
•
To arrange for Ambulance and Hospitalization
•
To arrange for additional stand by man-power and fire-fighting materials in coordination with Terminal Manager.
•
To arrange for essentials like Medicine, Water etc
•
To coordinate with Project Manager
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Conex Petroleum Refining Company Project Name Site Contractor
Document No.
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Rev.
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Responsibilities of Rescue Team: Team Leader - HSE Supervisor •
To rescue injured from Incident spot to First Aid area or Medical Room
•
To provide First Aid through trained First Aider
•
To ensure that every person from Office has reached Assembly Point.
•
To direct others (not part of Emergency Organization) to Emergency Assembly Point and arrange Head count.
•
To coordinate with Project Manager/ QAP Manager
Page 26 of 47
Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
5.0
Rev.
Issued For
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EMERGENCY / FIRE ORGANISATION At Lutech Engineering, Safety, Health and Environment are everyone’s responsibility. As a condition of employment with Lutech Engineering, all employees are accountable to adopt safety as a value and comply with the Best Practices of the highest level of Safety, Health and Environment Standards and Guidelines. Therefore, every staff is part of Emergency Response Plan Organization. Role of key personnel is clearly defined to avoid confusion and to meet the emergency effectively. The Project Manager will be responsible for effective control of an Emergency at site. Since, the site is located within the Terminal, the Conex PST Terminal Manager, being the custodian of entire premises has overall responsibilities for effective control of Emergencies in Conex premises including the Project site. The Project Manager will seek assistance from Terminal manager for any Fire / Emergency arising out of Project activities, that includes excavation, erection, installation, Hot work (welding / gas cutting / grinding / sand blasting / heating etc.), working at height, use of Mobile Plants, storing / handling of fuel for DG / Mobile Plants, Painting, transportation of materials, transport Vehicles etc. Such assistance includes Fire Extinguishers, Foam, Fire water hydrant points, Water / foam Monitors on FW network, operating FW pumps and Safety equipment’s like Self Contained Breathing Apparatus, Explosimeter, Fire Proximity Suit, Resuscitator, Stretcher, Oil containment Boom, transport vehicle etc. and expertise in terms of competent and experienced man power in Fire combating, Rescuing, First Aid etc. The onsite Emergency Organization Chart is given as under and will be applicable during on shift or working hours, wherein Terminal Manager / Project Manager assumes responsibility. A separate Organization chart is furnished which covers off shift Emergency Organization Chart wherein, Security Supervisor / Security Commander assumes responsibilities.
Page 27 of 47
Conex Petroleum Refining Company Project Name Site Contractor
Document No.
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Rev.
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Security Commander is to inform Project Manager over phone about any Emergency arising during off shift. In case of emergency Level II and Level III, the Terminal Manager / Project Manager are to take Charge of the situation. In other words, Security is responsible for Level I emergency handling during off shift.
Page 28 of 47
Conex Petroleum Refining Company Project Name Site Contractor
Document No.
Figure:
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Rev.
HSE ORGANISATION
Page 29 of 47
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Review and Approval
Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
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EMERGENCY/ FIRE ORGANISATION CHART- ON SHIFT
Site Combat Team
Emergency/ Fire Chief Terminal Manager
Site Auxiliary Team
Project Emergency Chief Site Rescue Team
Project Manager Emergency Combat Team
Page 30 of 47
Auxiliary Team
Rescue Team
Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
Rev.
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EMERGENCY/ FIRE ORGANISATION CHART- OFF SHIFT Site Combat Team: Security 1 &2
Emergency/ Fire Chief
Security supervisor Site Auxiliary Team: Security 3
Site Rescue Team: Security 4
Project Emergency Chief Security Commander Emergency Combat Team: security 1,2,3,4&5
Auxiliary Team: security 6
Rescue Team: security 7
Security Commander is to inform Project Manager over phone about any Emergency arising during off shift. In case of emergency Level II and Level III, the Terminal Manager / Project Manager are to take Charge of the situation.
Page 31 of 47
Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
6.0
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RESPONE PROCEDURES & MEASURES Containing the consequences of an emergency requires well-planned and documented procedures to ensure prompt response and coordination among various task groups. The following response procedures as prevalent in the location are carried out during emergency. Fire at Jetty end Fire may take place due to leak / rupture of pipeline carrying product in Tanker Discharge line. Fire in Tanker, Exchange pit, hammering of defective valve or use of sparking tool. In the event of such situation following action shall be taken: •
Fire has to be attacked promptly with the nearest available extinguishers before it has a chance to spread. Alarm should be raised.
•
All unloading operations, if any, should be stopped at once. Pumps have to be turned off, hoses be removed, and all the valves should be closed without much delay.
•
Tanker Master to be informed for stop pumping
•
DCP coupled with sand should be discharged to extinguish the fire.
•
Water monitors / jets need to be used to cool the Tanker and adjacent pipelines, as needed. Apply foam to extinguish the fire
•
Inform Port Authority, Fire Service / PFSO for assistance
•
Inform China Union to enable them to take precautionary measures including stopping of operations.
•
If the pipeline leaks, then foam should be applied gently at the affected area. In the same time, the above steps shall also be taken care of.
Electrical Fire •
Cut-off power supplies by switching off the mains.
•
Apply DCP, CO2 Extinguisher or dry sand. Do not use water.
•
Call for outside help.
•
Inform as per instruction of Emergency Response Plan.
Page 32 of 47
Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
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Prevent spreading of fire.
Fire at tank vent or top man-hole •
A fire at the vent will not normally flash back into tank and explode if the tank contains product.
•
Close all valves since any removal or product will result in air being sucked inside, resulting in flash back and explosion.
•
Close manhole covers of other tanks if they are open.
•
Cool the tank with water jet.
•
Smother the fire by putting on manhole cover or cutting off flow of vapors with damp rags, gunny bags.
Fire at leak in Pipelines •
Fire at small leak in pipelines must be attacked promptly with the nearest fire extinguishers.
•
Shut-off the flow of Oil in the lines by closing valves and by stopping pumping, if any.
•
Cover the Oil pool with sand and build up the sand / earth so as to cover the leak.
•
Put foam on the burning oil pool.
•
Build earth dykes around the oil pool to prevent spreading of burning oil.
•
Drain out the contents of Pipeline between closed valves to avoid bursting.
•
Cool the adjacent structures.
Page 33 of 47
Conex Petroleum Refining Company Project Name
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA
Site Contractor
LUTECH ENGINEERING FZ LLC
Document No.
Rev.
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Date
Bursting of Gasket / Leakage through joints (during commissioning) •
Stop pumping.
•
Stop flowing of Oil from drain. Keep oil within limited area. Build earth dykes.
•
Close line valves.
•
Dig pits to collect oil.
•
Salvage the product.
•
Action to repair / replace.
Natural Calamities: High Wind / Storms / Cyclone •
All structure / buildings have been designed to withstand cyclones, storms and hence not much damage is anticipated.
•
No temporary structure / shed during Storm / Cyclone season at Project site
•
Switch off all connections.
•
Stop all Construction activity.
•
Bring all vehicles to a halt and ensure that hand break is applied, kept at neutral.
•
Avoid going on the top of high structures.
Lightning •
Fire / Explosion in the tank containing product
•
Release of petroleum product / oil.
Action Plan •
Switch off all connections.
•
Inform all as per Emergency Response Plan.
•
Stop all construction activities
•
Bring all vehicles to a halt and ensure that hand break is applied, kept at neutral.
•
Avoid going on the top of high structures.
Page 34 of 47
Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
Rev.
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Earthquake •
Fall of structure / building
•
Fire / explosion.
•
Release of POL.
Action Plan •
Switch off all connections.
•
Inform all concerned.
•
Stop all operations / activities.
•
Bring all vehicles to a halt and ensure that hand break is applied, kept in neutral.
•
Avoid going on the top of high structures.
Bomb Plantation •
The person noticing an unidentified object something like bomb should bring it to the notice of the nearest available officer.
•
The Engineer / Supervisor should observe the same from a distance and raise alarm to declare emergency in the terminal.
•
The area should be cordoned off and nobody should be allowed to go near the object.
•
PFSO, Police and Fire Service to be informed as per instruction of Works Controller
•
On arrival of Police and fire service, rescue team in charge to bring them to the spot after the bomb is diffused or found to be hoax, all clear signal should be given.
Spillage / Fire during Commissioning •
Stop pumping operation.
•
Close both downstream & up stream mainline valves.
•
Leak / Burst site, if any, to be isolated from nearby area.
•
Flow or product to nearby area to be stopped by making dykes around the oil pool.
Page 35 of 47
Conex Petroleum Refining Company Project Name Site Contractor
Document No.
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Rev.
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0
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Date
•
In case of Tank overflow or leakage in dyke area, ensure that dyke valve and fire break wall valves are closed
•
Use foam for fire or blanket spilled oil by foam
•
Adjacent area or tanks to be cooled as needed.
•
Drain out the Oil safely in empty drums / tankers or collect oil through Oil Water Separator.
•
Repair of mainline, restoration of fittings / tanks as per requirement.
Evacuation Plan •
When the emergency message is received, all personnel should ensure that nearby personnel are aware of the emergency, quickly shutdown operating equipment, close the doors and exit the building using staircase / work site.
•
All personnel should know where primary and alternate exits are located, and be familiar with the various evacuation routes available.
•
When officially told to evacuate, leave by the nearest exit and alert others to do the same.
•
Once outside, move to the assembly point designated for the plant/ Project site. Stay there until an accurate head count has been taken.
•
Keep streets and walkways next to exits clear for emergency vehicles and personnel. Keep the street side of buildings clear so that emergency equipment can reach buildings / work site.
•
Do not return to an evacuated plant / building until & unless directed to do so by the Fire & Safety / Emergency Department personnel.
Page 36 of 47
Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
7.0
Issued For
Rev.
0
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Date
RESOURCES FOR CONTROLLING EMERGENCY In order to meet all possible emergencies, adequate number of resources and systems has been provided as per identified Risk level at the CONEX PST Terminal and also in compliance with requirements as per NFPA 30. Details of Fire Fighting Facilities Available at Site:
Sl. No.
Equipment Name
Capacity
Quantity available with
1.
Diesel Engine Driven Pump
650 Cu M/Hr.
3
2.
Jockey Pump
20 Cu M/Hr.
2
3.
Closed Grid type Pressurized Hydrant Yes network covering entire installation @ 7 Kg/Sq Cm at hydraulically remotest point
4.
Methodology of hydrant network
Auto mode
5.
Fire Water storage tank
2800 Cu M
1
6.
Fire Water storage tank
7.
Fire Hoses
63 mm
48
8.
Stretcher
9.
Jet Nozzle
10.
First Aid Box
11.
Siren
12.
Terminal
Project Site
1 36 Cu M/Hr.
20 2
1
1 KM
1 (Electric)
1 - Hand
Dry Chemical Powder Extinguisher
9 Kg
50
2
13.
DCP 6 KG Extinguisher
6 Kg
14
14.
Foam 6 KG Extinguisher
6 Kg
2
15.
CO2 2 Kg
2 Kg
10
16.
CO2 (4.5 Kg)
4.5 Kg
12
17.
CO2 5 Kg
5 Kg
18
18.
Total Hydrant Point / Monitor
Double hydrant
18 Hyd Pt., 8 + 10 (Foam Mon.)
19.
AFFF Concentrate
Cu M
10
20.
Foam tank
Cu M
10
21.
Foam Branch Pipe
2
Page 37 of 47
Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
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Fire Tender: There are 4 numbers of Fire Tender available in the area: The services of this Fire Tender can be obtained during Emergency. LPRC:
2 Nos
National Port Authority:
1 No
State Fire Service:
1 No
Other Safety Equipment’s: The equipment’s like Excavator, Mobile Crane, Mobile Elevated Boom / Platform, Front Loader, Dumper, Welding, Gas Cutting machines at the Project sites generally, whose services can be sought during Emergency. Windsocks: Windsocks are installed for knowing wind direction during emergency.2 numbers of Wind Socks have been installed at strategic locations. First Aid Details: There are 3 number of First Aid trained personnel available with Terminal / Project site. One number of First aid Box provided with Project Site Office apart from two available with PST Terminal. First aid is the provision of initial care for an illness or injury. It is usually performed by trained personnel to a sick or injured person until definitive medical Treatment can be accessed. Total 3 No. of employees underwent First aid training program.
Page 38 of 47
Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
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INSTRUCTIONS TO FIRST AID PROVIDER a. b. c. d. e.
Gather information as to how the accident or illness came about. Look out for signs such as swelling, bleeding, immobility etc. Look out whether the victim feels thirst, nausea, cold, pain, numbness etc. Pay special attention to severe bleeding, failure of breathing and shock. Arrange for speedy removal of the victim to proper medical care.
DO’S AND DON’TS OF FIRST AID a. b. c. d. e. f. g. h. i.
Do the first thing first quickly, quietly and calmly. Stop severe bleeding, if any. Administer artificial respiration if required and continue it till the doctor arrives. Treat for shock. Boost up the morale of the victim to lesson his anxiety. Unless required don’t remove clothes. Don’t try to achieve too much Don’t soak a victim to wake him up. Unless victim complains of cold, don’t wrap with blanket or coat
FIRST AID FOR SPECIFIC ACCIDENT OR ILLNESS Treatment for Shock •
Keep patient warm.
•
Keep head lower than feet
•
Cover with blankets or coats
•
Give hot coffee or hot tea
Page 39 of 47
Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
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Heat Exhaustion Signs to look for: Fatigue, irritability, headache, feeling of faintness, cold, clammy skin and a lot of perspiration What to do: •
Person should be made to lie down in a cool, shaded area or an air-conditioned room. Raise feet.
•
Massage legs towards heart.
•
Give cold salt-water, (½ teaspoon to ½ glass of water), or cool sweetened drinks, especially iced tea and coffee, every 15 minutes until person recovers.
•
Do not let person sit up, even after feeling recovered. Person should rest for a little while longer.
Treatment for Fainting •
Place victim in lying down position with head lower than the rest of the body.
•
Loosen clothing around neck
•
Ensure plenty of cold air
•
Sprinkle face and chest with cold water
•
Put smelling salt or ammonia to nose
•
Rub limbs towards body
•
Give stimulates which victim can swallow.
Treatment for Sprains •
Ensure absolute rest for victim till the arrival of doctor.
•
The affected joint should not be used.
•
If possible, elevate the affected joint.
•
Apply clothes wrung in cold water or shower the joint with very cold water.
Page 40 of 47
Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
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Treatment for Ordinary Wounds •
Prevent touching of the wound
•
Don’t apply ordinary water since it may contain infectious germs.
•
Don’t use strong antiseptics like dichloride or mercury or carbolic acid.
•
Cover the wound with several layers of sterile gauze and bandage firmly but not tightly.
•
Call the doctor as early as possible.
Treatment for Burns and Scalds •
Place several layers of sterile gauze over the burn; saturate with 5 per cent tannic acid solution if available and apply bandage.
•
For serious burns on the body remove all clothing carefully and treat as per first treatment.
•
If there are signs of collapse keep the victim warm and give sips of warm coffee or warm tea if not unconsciousness.
Treatment for Gas Poisoning •
In all cases of gas poisoning, call the doctor at once.
•
Remove the victim to fresh air if possible.
•
Put the victim on a bed in a comfortable position and ensure that he is quiet and composed.
•
In case of unconscious victim and difficulty in breathing, administer artificial respiration at once.
Page 41 of 47
Conex Petroleum Refining Company Project Name
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA
Site Contractor
LUTECH ENGINEERING FZ LLC
Document No.
Issued For
Rev.
0
Date
Table: FIRST AID DETAILS S. No. Item
Quantity, Nos.
1.
Small Sterilised Dressings
Available
2.
Medium Sterilised Dressings
Available
3.
Large Sterilised Dressings
Available
4.
Large Sterilised Burn Dressings
Available
5.
Sterilised Cotton Wool (15 Gms)
Available
6.
Antiseptic / Centrimide (1%) Solution
Available
7.
Mercurochrome (2%) Solution
Available
8.
Sal-Volatile (Dose Mode of Administration)
Available
9.
Scissors
2
10.
Adhesive Plaster (6 cms X 1 M)
2
11.
Adhesive Plaster (2 cms X 1 M)
3
12.
Sterilised Eye Pads
NIL
13.
Aspirin / Any Analgesic
Available
14.
Polythene Wash Bottle (For Washing Eyes)
2
15.
Roller Bandages (10 cms Wide)
Available
16.
Roller Bandages (5 cms Wide)
Available
17.
Triangular Bandages
NIL
18.
Tourniquet
NIL
19.
Splints
NIL
20.
Safety Pins
2 Packets
Page 42 of 47
Review and Approval
Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
Rev.
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EMERGENCY PHONE NUMBERS Name
Position
Number
Mr. Timothy M. Sudue
PFSO / NPA
0778592101
Mrs. Siah Gbozee
NPA Fire Chief
0886270411
Mr. Manyango Borzie
China Union PFSO
0777423441
Ms. Samira Kazouh
General Manager Conex PST
0880609656 / 0770412000
Mr. Debasis
Terminal Manager Conex PST
0770483978
Mr. Gopa Kumar
Project Manager
0776100096
Mr. Adarsh
Quality & planning Manager
0776101222
Mr. Talib Sidi
Operation Manager Conex PST
0770110221
Mr. Surab
Maintenance Manager
0770067060
Mr. Gesler Murray
Safety Officer
0886695924
Mr. Emmanuel Kreku
Fire Chief of Srimex
0776791424
Mr. Richards
PFSO Conex
0886444836 / 0776260468
Mr. Chris Menephar
Safety Officer Conex
0776093118
Mr. James Opoku
Project Manager, Conex Project
0778689900
Police
Emergency Response Unit
0770800125/ 911
Police Emergency
National Operation Center
0770800990 / 0770800911
Shree Krishna Clinic
Administrator
0881104345
Alfred Boygboe
Ambulance Driver
0777843252
National Fire Service
0776600304 / 911
Edwards Thomas
Liberia Maritime Authority
0777510427
Logan Davis
Liberia Seaport Police
0777512357 0886512357
Dr. James Kollie
Liberia Maritime Authority
0776439759
Mr. Bobby Brown
Dy. MD, LPRC
0776102503
Mr. Usman
Mgr. HSE, LPRC
0777280850
Page 43 of 47
Conex Petroleum Refining Company Project Name
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA
Site Contractor
LUTECH ENGINEERING FZ LLC
Document No.
Rev.
Issued For
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Date
LUTECH ENGINEERING INTERNAL EMERGENCY NUMBERS If an Incident Occurs or Someone is in Distress, Immediate Response is Required. Sr. No.
Name & Designation
Phone Numbers
1
Mr. Gopakumar - Project Manager
776100096
2
Mr. Nestor – Asst. Project Manager
881747599
3
Mr. Adarsh – Planning Manager
776101222
4
Mr. Saikanth – HSE Manager
775270595
5
Mr. Sajesh - Electrical Engineer
776102111
6
Mr. Abdul – Mechanical Engineer
778384244
7
Mr. Sandip – Civil Engineer
776100098
8
Mr. Jitesh – Store Manager
778100589
9
Mr. Navaneesh - Accounts Manager
776100097
10
Mr. Rajeshwar - Finance Manager
770190607
11
Mr. Rumi - Safety Officer
776101117
12
Mr. Joel - First Aider
778080482
13
Mr. Christopher – Store-Keeper
776755684
14
Mr. Gofee – HR Manager
777419875
15
Mr. Martin - Driver
776101116
16
Mr. Steven - Driver
776101115
17
Mr. Harryson - Driver
776101114
18
Mr. Emmanuel - Driver
775270586
19
Mr. John - Civil Supervisor
775817508
20
Mr. Gulab - Electrican
778575307
CORPORATE OFFICE: LUTECH ENGINEERING CONTACT NUMBERS Sr. No.
Name & Designation
Phone Numbers
1
Mr. Vijay Krishna, Managing Director
233-277331102
2
Mr. A. K. Ray, Project Director
91-9560825788
Page 44 of 47
Conex Petroleum Refining Company Project Name
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA
Site Contractor
LUTECH ENGINEERING FZ LLC
Document No.
Issued For
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ANNEXURE I INCIDENT REPORTING FORMAT 1. Organisation
2. Sector
3. Location
4. Incident Sr. No.
5. Date of Incident
6. Time of Incident
7. Major / Minor / Near miss
8. Report - Preliminary / Final
9. Fire / Incident
10. Duration Hrs./Min
of
Fire
–
11. Type of Incident with loss of life / injury, Fire, Explosion, Blowout, Electrocution, Fall from Height, Inhalation of Gas, Driving, Slip / Trip, Others, NA 12. Location of Incident (Name of Plant / Unit / Area / Facility / Tank Farm / Gantry / Road / Parking Area etc.) 13. Whether Plant Shutdown / caused outage of the facility? Yes / No 14. Fatalities nos.
a. Employees =
b. Contractor =
c. Others =
15. Injuries nos.
a. Employees =
b. Contractor =
c. Others =
16. Man - hours Lost
a. Employees =
b. Contractor =
c. Others =
17. Direct Loss due to the incident (Rs. In Lacs). Loss to Equipment / Machinery as per Insurance Claim etc. 18. Indirect Losses: Through put / Production Loss, etc. 19. Status of the Facility: Construction / Commissioning / Operation / Shutting down / Turn around, Maintenance / Start-up / Any other. 20. Brief Description of the Incident including post incident measures. (Attach details in separate sheet). 21. Whether similar Incident has occurred in past at the same location. If yes, give brief description of the incident and attach details in separate sheet. 22. Whether Internal Investigation has been completed. If no, likely date by which it will be completed 23. Whether internal investigation report (Major Incident) has been submitted to PNGRB. If no, likely date by which it will be submitted. 24. Cause of the Incident (Tick the most relevant cause preferably one, maximum two). A. Deviation from Procedure
I.
B. Lack of Job Knowledge
J. Equipment failure
C. Lack of supervision
K. Poor design / Layout etc.
Page 45 of 47
Not using the PPE
Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
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D. Improper Inspection
L. Inadequate facility
E. Improper Maintenance. (Mech. / Elec. / Inst)
M. Poor House Keeping
F. Improper material handling
N. Natural Calamity
G. Negligent Driving
O. Pilferage / Sabotage
H. Careless walking / climbing etc.
P. Any other (give details)
25. Cause of leakage - Oil, Gas or Chemical (Tick one only) A. Weld leak from equipment / lines
E. Leakage due to improper operation
B. Leak from flange, gland etc.
F. Leak due to maintenance
C. Leak from rotary equipment
G. Normal operation Venting / draining
D. Metallurgical failure
H. Any other
improper -
26. Cause of Ignition leading to fire (Tick only one cause) A. Near to hot work
F. Static Electricity
B. Near to Furnace / Flare etc.
G. Hammering object
C. Auto – ignition
H. Heat due to Friction
D. Loose electrical connection
I.
E. Near to hot surface
J. Any other etc.)
/
Fall
of
Lightning (pyrophoric
27. Was the incident Avoidable? (Yes / No) 28. The incident could have been avoided by the use of / or by; (Tick the most relevant point preferably one, maximum two) A. Better supervision
F. Personal Equipment
B. Adhering to specified operating procedure
G. Better equipment
C. Imparting Training
H. Management Control
D. Giving adequate time to do the activity through proper planning.
I.
E. Adhering to the work permit system
J. Adhering to specified Inspection / Testing procedures.
K. Any other information;
Page 46 of 47
Protective
Adhering to specified maintenance procedure
Conex Petroleum Refining Company Project Name Site Contractor
10,000 BPD PETROLEUM REFINERY AT FREE PORT MONROVIA LUTECH ENGINEERING FZ LLC
Document No.
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Guidelines for filling the Incident Report: 1. 2. 3. 4. 5.
6.
7. 8. 9.
All Major, Minor and Near miss incidents will be reported in the quarterly report. Incident Reporting form will be filled up for all Major, Minor and near miss Incidents. Summary report will be enclosed with every quarterly report. Investigations will be carried out for all Major, Minor and Near miss Incidents. Investigation report of all Major incidents will be submitted to PNGRB. An incident will be treated as Major if any of the following occurs; •
Fire for more than 15 minutes
•
Explosion / Blowout
•
Fatal Incident.
•
Loss above USD 5,000.
•
Cumulative man hours lost more than 200 hrs.
•
Plant Shutdown / Outage due to the incident
•
Level III incident
Loss time Incident will be monitored till the affected person joins duty. In case the affected person is yet to join the duty, then the status of report submitted will be preliminary. Final report against the same incident will be sent once he joins duty and the man - hours lost are known. All columns must be filled up. For any additional information use separate sheets as required. Immediate reporting of incident through mail / telephone shall continue as per the prevailing system.
Signature: Name: Designation of the Occupier / Manager:
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