Project Management Exercises [PDF]

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PROJECT MANAGEMENT EXERCISES 1. A _______ is a temporary endeavor undertaken to create a unique product, service, or result. a. program b. process c. project d. portfolio 2. Which of the following is not attribute of a project? a. projects are unique b. projects are developed using progressive elaboration c. projects have a primary customer or sponsor d. projects involve little uncertainty 3. Which of the following is not part of the triple constraint of project management? a. meeting scope goals b. meeting time goals c. meeting communications goals d. meeting cost goals 4. _____ is the application of knowledge, skills, tools, and techniques to project activities to meet project requirements. a. Project management b. Program management c. Project portfolio management d. Requirements management 5. Several application development projects done for the same functional group might best be managed as part of a ____. a. portfolio b. program c. investment d. collaborative 6. A ______ is a collection of projects or programs and other work a. portfolio b. program c. project d. collaborative 7. There are three rules of PMO, except. a. Methodology b. Training c. Planning d. Support



8. Project portfolio management addresses _______ goals of an organization, while project management addresses ________ goals. a. strategic, tactical b. tactical, strategic c. internal, external d. external, internal 9. Initiating involves developing a project charter, which is part of the project ______ management knowledge area. a. integration b. scope c. communications d. risk 10. Which process group normally requires the most resources and time? a. Initiating b. Planning c. Executing d. Monitoring and controlling 11. Which of the following items is not normally included in a project charter? a. the name of the project manager b. budget information c. stakeholder signatures d. a Gantt chart 12. A ______ has some authority to make decisions and reports to a higher-level manager. a. Stakeholder b. project coordinator c. project expediter d. Project executor 13. Which of the following outputs of executing and monitoring process? a. project charter b. Accepted deliverable c. project management plan d. archived project document



14. Tools and technique that similar to decomposition method but only prioritize the easiest and well defined work package of activity is ________ a. Rolling wave planning b. Expert judgment c. Affinity diagram d. Multicriteria Decision Analysis.



15. Inserted waiting time between activities is called _______ a. Applying lags b. Applying leds c. Bottleneck eliminating d. Applying Wasting time Question 1. A series of activities to create a unique product or service by a specific date is best described as which one of the following? A. A program B. An operation C. A project D. A subproject Question 2. Of the following which is not part of the Iron Triangle? A. Quality B. Time C. Scope D. Cost Question 3. Which of the following is likely to be an example of a project? A. Meeting with an employee B. Responding to customers requests C. Opening the new shop D. Writing a progress update memo Question 4. Uncertainty is usually the least in which project life cycle phase? A. Project execution B. Project planning C. Project closure D. Project initiation



Question 5 Which of the following is NOT a project? A. Repairing a car B. Building a highway overpass C. Running an IT support department D. Filming a motion picture Question 6 Which of these is not an input to Develop Project Charter? A. Enterprise environmental factors B. Project Management Plan C. Contract D. Project statement of work



Question 7 What is the output of Direct and Manage Execution? A. Approved change requests B. Project management processes C. Deliverables D. Forecasts Question 8 You’re on the project selection committee. You’re reviewing a document that describes the strategic value of a potential project and its benefits to the company. What’s this document called? A. Project Charter B. Business Case C. Benefit measurement method D. Contract Question 9 Which of these is included in project charter? A. WBS B. Project Management Plan C. Contract D. Project statement of work Question 10 What is the very first process performed in a project? A. WBS B. Project Charter C. Contract D. Project Risk Question 11. Decomposing the major deliverables into smaller, more manageable components to provide better control is called: A. Scope planning. B. Scope definition. C. Scope base lining. D. Scope verification. Question 12. A group of related projects that are managed in a coordinated way that usually include an element of ongoing activity is called a: A. Major project. B. Project office. C. Program. D. Group of projects. Question 13. A manager that manages a group of related projects is called a: A. Project manager. B. Project expediter. C. Program coordinator. D. Program manager.



Question 14. A project manager makes a narrative description of the work that must be done for her project. This is called a: A. Project plan. B. Control chart. C. Statement of work. D. Project objective. Question 15. Your team is involved in the verify scope process. What process is the project in? A. Planning B. Closing C. Executing D. Monitoring and controlling Question 16. The project schedule is not used to determine: A. The start and finish dates of the activities. B. Occasional changes to the activity listing. C. The total float of the activities. D. The project’s budget. Question 17. According to the Guide to the PMBOK, work packages can be divided into: A. Smaller work packages. B. Tasks. C. Activities. D. Subprojects. Question 18. According to the Guide to the PMBOK the lowest level of the work breakdown structure is: A. The task. B. The activity. C. The work package. D. The element. Question 19. You cannot start editing a technical report until someone else completes the first draft. What type of dependency does this represent? A. finish-to-start B. start-to-start C. finish-to-finish D. start-to-finish Question 20. What is the duration of milestone? A. Shorter than the duration of the longest activity B. Shorter than the activity its present C. There is no duration D. Same length as the activity its present



Chapter 1 Project Management Introduction 1. A Company is making an effort to improve its project performance and create historical records of past projects. What is the best way to accomplish this? a. Create Project management plans b. Create lessons learned c. Create network diagram d. Create status reports 2. What is a program? a. An initiative set up by management. b. A Means to gain benefits and control of related projects c. A group of unrelated projects managed in a coordinated way d. A government regulations 3. Considerations of ongoing operations and maintenance are crucially important to products of projects. Ongoing operations and maintenance should. a. Be included as activities to be performed during project closure. b. Have a separate phase in the project life cycle, because a large portion of life cycle costs is devoted to maintenance and operations c. Not be viewed a part of a project d. Be viewed as a separate project 4. Lessons learned are best completed by: a. The Project Manager b. The team c. The sponsor d. The stakeholders 5. Company procedures require the creation of a lessons learned document. Which of the following is the best use of lessons learned? a. Historical records for future projects b. Planning record for the current project c. Informing the team about what the project manager has done d. Informing the team about the Project management plan 6. Operational work is different from project work is that operational work is: a. Unique b. Temporary c. Ongoing and repetitive d. A part of every project activity



7. The difference between a project, program and portfolio is: a. A project is temporary endeavor with a beginning and an end, a program may include other non project work, and portfolio is all the projects in given department or division. b. A project is a lengthy endeavor with a beginning and an end, a program combines two or more unrelated projects, and a portfolio combines two or more programs. c. A Project is a temporary endeavor with a beginning and an end, a program is a group of related projects and a portfolio is a group of projects and programs related to a specific strategic objective. d. A project is a contracted endeavor with a beginning and end, a portfolio is a group of projects with more open-minded completion dates, and a program combines two or more portfolios 8. One of your team members informs you that he does not know which of the many projects he is working on is the most important. Who should determine the priorities between projects in a company? a. The project manager b. The project management plan c. The project management office (PMO) d. The team 9. A project team is working on manufacturing a new product, but they are having difficulty creating a project charter. What is the best description of the real problem? a. They have not identified the project objectives b. They are working on a process and not a project c. The end date has not been set d. They have not identified the product of the project 10. The previous project manager for your project managed it without much project organization. There is lack of management control and no clarity defined project deliverables. Which of the following would be best choice for getting your project better organized. a. Adopt a life cycle approach to the project b. Develop lessons learned for each phase c. Develop specific work plans for each work package d. Develop a description of the product of the product 11. Your management has decided that all orders will be treated as “Projects” and that project managers will be used to update orders daily, to resolve issues, and to ensure the customer formally accepts the product within 30 days of completion. Revenue from the individual orders can vary from US $100 to US $150000. The project manager will not be required to perform planning or provide documentation other than daily status. How would you define this situation? a. Because each individual order is a “Temporary endeavor”, each order is a project. b. This is program management since there are multiple projects involved. c. This is a recurring process.



d. Orders incurring revenue over $10000 would be considered projects and would involve project management 12. To obtain support for the project throughout the performing organizations, it’s best if the project manager: a. Ensures there is a communications management plan b. Correlates the need for the project to the organizations strategic plan. c. Connects the project to the personal objectives of the sponsor d. Ensures that the management plan includes the management of team members 13. A project is a temporary endeavor to create a unique product, service or result.’ What does temporary nature of project means? o 1. The project is of short duration o 2. The outcome of the project is temporary o 3. The project has definite beginning and end o 4. None of the above 14. An organization has PMO which serves as project repository and supplies templates, best practices, trainings, lessons learned documents to project managers. What is this type of PMO is called? o 1. Supportive o 2. Controlling o 3. Directive o 4. Project Management Staff 15. Which of the following is not correct? o 1. Program management does not focuses on project interdependencies o 2. A project may or may not be a part of a program but a program will always have projects o 3. A portfolio refers to the projects, programs, sub-portfolios and operations as a group to achieve strategic objectives o 4. Though some of the project undertaken by an organization does not belong to any program but every project is a part of portfolio 16. An automobile industry undertakes projects to create faster, cheaper vehicles along with more safety measures. Under which strategic consideration the organization initiates those projects? o 1. Customer request o 2. Technological advancement o 3. Market demand o 4. Social need 17. Which of the following is an example of operations activity? o 1. Constructing a building, bridge or infrastructure o 2. Implementing, improving or enhancing existing business processes and procedures o 3. Conducting a research effort whose outcome will be aptly recorded o 4. Production of a product having great market demand



Chapter 2 Organizational Influences and Project Life Cycle 1. You have just started a new position as a project manager with your new company. Upon starting your job you are informed by the line manager that all budgetary decisions rest with her and that all key project decisions will be her responsibility as well. Most likely, PMI would say you are functioning as a ______________? a. Resource coordinator b. Project manager c. Functional expediter d. Project coordinator 2. Two junior project managers who are working on the same project are having a heated discussion(an argument) on the difference between the project management life cycle and the project life cycle. The first project manager is saying there is essentially no difference between the two while the second project manager is saying that there is a significant difference between the two. While this debate is occurring, a senior vice president from your division interrupts the two and asks them the following question: "When the project is completed what is the expected lifetime of the deliverable?" Essentially, what is the vice president asking them? a. He is asking about the status of the project life cycle b. He is asking about the status of the project management life cycle c. He is asking about the status of the product d. He is trying to determine if they understand life cycle costing 3. The executives are debating about whether to implement a PMO for their organization. One of the executives thinks that PMO means 'project management overhead' while others are wondering about the actual value it will bring to the organization. As a senior project manager, they bring you in to the meeting on a consultative basis to help them get their hands around what value the PMO brings the organization. All of the following answers are correct except: a. The PMO serves as a disciplinary organization for project managers b. The PMO helps the organization align its projects around strategic organizational objectives c. The PMO provides the organization with project management standards, methods, and procedures d. The PMO helps to mentor and train project managers within the organization 4.



All of the statements about the project life cycle are true except which of the following: a. The project life cycle consists of five distinct phases b. The project life cycle is different for every organization c. The project life cycle works with the project management life cycle to help meet project objectives d. The project life cycle can be modified depending on the needs of the project



5. All of the following reasons elaborate why is it important for the project manager to consider stakeholder influence on a project, except for which of the following? a. The negatively impacted stakeholder can create significant road blocks for your project b. All the stakeholders control your budget c. Stakeholders may supply technical expertise or resources to your project d. Stakeholders provide many of the key requirements that need to be fulfilled for the successful completion of the project 6.



Projects can intersect with operations at various points in the ________________ lifecycle. a. Project b. Product c. Project management d. Process development



7. The project team has been arguing about what should go into the project management plan. They've built the same product over a hundred times before and have always been bothered that the project management plan never seemed to get completed. They were determined to get it done right this time. The team has come to you for advice regarding the project management plan. The most appropriate response you can give them is: a. Use project phase concepts ; initiate, plan, execute, monitor & control, and close b. They need training in project management c. The ‘project’ is really operations d. Tell them to take direction from the PMO 8. The portfolio manager from your division thought it might be helpful to the project teams if she delivered a short presentation on the elements in her portfolio. A number of team members, after receiving the e-mail announcement for the presentation, come to you and ask if this meeting is worth their time. After all isn’t a portfolio just a big project? As a Senior Project manager your best response would be: a. You’re right. The meeting probably would be a waste of your time b. Not really. A portfolio is a group of related projects managed together to achieve synergies between the projects and establish common methods and procedures. c. Not really. A portfolio can be a group of programs, projects, or sub-projects designed to help the organization meet specific business goals d. Not really. A portfolio is a collection of documents, methods, and procedures that help us manage projects



9. You are the Project Managers of XYZ consultants. The Project team members are from Finance and HR departments. The team members report to Finance and HR Managers respectively, and you have limited control over them. What type of organizational hierarchy does XYZ consultants follow? a. Matrix organization b. Projectized organization c. Functional organization d. None of these.



10.



Which organization is closest to Functional organization? a. Weak Matrix organization b. Balanced Matrix organization c. Strong Matrix d. Projectized organization



11.



Which of the following is not a project? a. Running an election campaign for a political candidate. b. Building a bridge over a river. c. Pilot aircraft for a United flight. d. Writing a book on Project Management.



Chapter 3 Project Management Processes 1.



Validate Scope is part of what process group? a. Planning b. Executing c. Closing d. Monitoring and Controlling



2. The Planning process group touches all ten of the key knowledge areas in that planning has to occur in each of these areas. Which of the following is not part of the planning process? a. Creating the WBS b. Develop the project management plan c. Estimate activity durations d. Identify stakeholders 3. You are just initiating a project for your organization. Which of the following is a true statement regarding the Initiating process? a. Risk is low but stakeholder influence is high b. Staffing level is high while chance of success is low c. Risk is high but the chances of success are also high d. Stakeholder influence is high while costs are low 4. There are many reasons for creating a lessons learned document in a project. All of the following represent reasons why you would create a lessons learned document with the exception of: a. Creates an archive to advise future project teams about types of projects and resources they should avoid when initiating similar projects b. Serves as a historical record for what worked and what did not work in your project so that future project teams can make use of the information c. Used as a phase-end review tool so the team can implement incremental process improvement activities for the subsequent phases d. Gives all project stakeholders a chance to input what issue resolution approaches were most effective for them on the project



5. You are a project manager in an organization with a strong PMO. One of the newly hired project managers told you that he has been a PMP® since 1998. While perusing the PMI website looking for some standards documentation, you happen to do a lookup on this person and find out that they are not in the PMI repository of PMP®s in good standing. What do you do? a. Call law enforcement and report the individual b. Report the individual to PMI c. Report the individual to his senior manager d. Report the individual to the PMO 6. Raw observations and measurements taking during the performance of project activities is defined by PMI as _____________________? a. Work performance information b. Work performance data c. Work performance report d. Work performance criteria 7. Processes that provide the project team with insight into the health of the project and identifies any area requiring additional attention are performed in _______________. a. Planning b. Initiating c. Executing d. Monitoring and Controlling 8.



9.



What is a synonym for 'progressive elaboration’? a. Cyclical planning b. Quantified elaboration c. PERT estimates d. Rolling wave planning



All the following happen in the Initiating process with the exception of: a. Choose the project team b. Determine stakeholders c. Identify processes and standards d. Create the project charter 10. The team has completed all design work and is ready to start creating a product of the project. There are construction and IT elements in this project, and the project manager has leaned heavily on the subject matter experts in the organization for their technical expertise and knowhow. You have determined that some of the work needs to be contracted to an external vendor who has the necessary expertise to deliver what is needed for the project. You are in the process of selecting a vendor. What process group are you in? a. Planning b. Initiating c. Monitoring and Controlling d. Executing



11. In the Monitoring and Controlling process group, one of the primary goals of that group is to monitor and control the project work. What is the second equally important, major goal of the monitoring and control process? a. Quality control b. Change control c. Scope control and verification d. Corrective action 12. A large portion of the project’s budget is expended in which of the following process group? o 1. Initiating o 2. Planning o 3. Executing o 4. Monitoring & Controlling 13. You are a project manager working on creating a new product under matrix organizational structure. Your responsibilities include initiating preventive action in anticipation of possible problems. Which process group covers this? o 1. Executing o 2. Monitoring & Controlling o 3. Planning o 4. Closing 14. Which of the following knowledge area is part of the closing process group? o 1. Project quality management o 2. Project scope management o 3. Project time management o 4. Project integration management 15. Monitoring & Controlling process group does not involve which of the following: o 1. Recommending corrective or preventive action in anticipation of possible problems o 2. Coordinating people and resources, managing stakeholder expectations, as well as integrating and performing the activities of the project in accordance with the project management plan o 3. Monitoring the ongoing project activities against the project management plan and the project performance baseline o 4. Influencing the factors that could circumvent integrated change control or configuration management so only approved changes are implemented 16. You are a certified project manager and believe in following all the processes outlined in PMBOK. However, a very senior person from high level management asks you to follow only those processes which are applicable for the project considering the overall approach and methodology. What the senior person is asking to do? o 1. To follow monitoring and controlling process group processes only o 2. To prepare a process improvement plan o 3. Project process tailoring o 4. To follow processes of initiating and closing processes only



17. Which of the following is not correct? o 1. The process groups are project life cycle phases o 2. The five process groups have clear dependencies and are typically performed in each project and highly interact with each other o 3. The application of the project management processes is iterative and many processes are repeated during the project o 4. The project management processes are linked by specific inputs and outputs where the result or outcome of one process becomes the input to another process 18. Which of the following activities is not performed as a part of project closure? o 1. Verify Scope o 2. Formal acceptance o 3. Ensure all deliverables are developed as per contract o 4. Create lessons learned and update organizational process assets 19. The key purpose of which of the following process group is to align the stakeholder’s expectations with the project’s purpose, give them visibility about the scope and objectives, show how their participation in the project and its associated phases can ensure that expectations are achieved. o 1. Planning o 2. Monitoring & Controlling o 3. Initiating o 4. Executing 20. Which of the following activities is not involved in monitoring & controlling process group? o 1. Measurement and analysis of project performance at regular intervals o 2. Apply appropriate updates to organizational process assets o 3. Identifying variances from project management plan o 4. Initiating preventive and corrective actions to bring the project into compliance with the project management plan 21. What represents a complete set of concepts, terms and activities that make up a professional field, or an area of specialization? o 1. Process o 2. Process group o 3. Project phase o 4. Knowledge area 22. Michael works in an organization where each employee has one clear superior. He is working in production department of the organization and the department works independently of other departments. What kind of organizational structure Michael is working into? o 1. Functional o 2. Projectized o 3. Strong matrix o 4. Composite



23. In which type of organization is team building likely to be most difficult? o 1. Functional o 2. Projectized o 3. Matrix o 4. All of the above 24. In a weak matrix organization, PM’s authority is: o 1. Limited o 2. Moderate to high o 3. High to almost total o 4. Low 25. Which role of weak matrix organization has some power to make decisions, have some authority and report to a higher level manager? o 1. Project coordinator o 2. Project expediter o 3. Project manager o 4. Project sponsor 26. Communication is the prime responsibility of a: o 1. Project coordinator o 2. Project expediter o 3. Project manager o 4. Project sponsor 27. You are one of the four full-time project managers in an organization all sharing an administration office. There are several projects per year that involve about 25% of the organization’s employees, however, these employees do not report to you. Some of the PM’s control their budgets; some do not. Your organization can be best classified as: o 1. Functional o 2. Strong matrix o 3. Projectized o 4. Balanced matrix 28. Which of the following is not correct about stakeholders? o 1. Stakeholders include all members of the project team as well as interested entities that are internal or external to the organization o 2. Stakeholder’s interests may be positively or negatively affected by the performance or the completion of the project o 3. Stakeholders usually have a same level of responsibility and authority while participating in a project o 4. All stakeholders required to be managed throughout the project life cycle



29. The composition of project teams varies based on factors such as organizational culture, scope and location. Which of the following is example of basic project team composition? o 1. Project manager and Project management staff o 2. Co-located team and virtual team o 3. Project management staff and project team o 4. Dedicated team and part-time team



30. Which of the following is incorrect about project life cycle and generic project activities in a life cycle? o 1. Risk and uncertainty are high at the start of the project o 2. Cost and staffing levels are low at the start o 3. Most of the time and budget are utilized while planning the project o 4. Cost of making changes and correcting errors typically increases as the project approaches completion Chapter 4 Project Integration Management 1.



Which process formally authorizes the project? a. Receive project approval b. Identify Project Manager c. Develop preliminary project statement d. Develop project charter e. Develop project management plan



2. Which of the following is true about change requests that result in corrective or preventive actions? a. They result in changes to scope b. They result in changes to the project plan c. They significantly increase risk d. They do not usually affect project baselines 3. The project management plan is complete and is ready to be baselined. However, a key stakeholder just discovered a critical omission and requests an adjustment to the PM plan. What should you do next as the project manager? a. Implement a formal CR b. Make the adjustment c. Consult the change control board d. Inform the stakeholder that this constitutes scope creep and refuse to make the change 4. All of the following actions occur in the Direct and Manage Project Work process except which of the following? a. Adapt approved changes into the project’s plans b. Collect and document lessons learned c. Determine the project life cycle for the project d. Staff, train, and manage project team members assigned to the project



5. is?



The difference between a configuration management system and a change control system a. The configuration management system is part of the PMIS - the change control system is not b. The change control system is part of the key PMIS - the configuration management system is not c. The change control system feeds into the configuration management system and is part of the configuration management system d. Both the change control system and a configuration management system are organizational process assets



6. Which of the following is not a process in the Project Integration Management process group? a. Develop project charter b. Close project or phase c. Identify Project Manager d. Monitor and Control Project work 7.



Which of the following is not included in a project charter? a. Resource management plan b. Risks and constraints c. Business case d. Budget limits



8.



The key output of Direct and Manage Project Work Process is which one of the following: a. Creating the WBS b. Deliverables c. Enterprise environmental factors d. Performance reports



9. Your project team is well underway with the construction of the product of the project. Some of the work has progressed and some deliverables have been reviewed by key stakeholders. During a deliverables review, one of the stakeholders found a discrepancy in one of the deliverables that needed to be addressed immediately. The team reviewed the stakeholder’s issue and agreed that some action needed to be taken to bring the deliverable back into compliance. The best definition for this activity is called: a. Defect repair b. Corrective action c. Quality control d. Preventive action 10.



Which of the following is not true about project charter? a. Project charter is written by the Project Manager. b. Project charter defines the purpose of the project c. Identify and authorizes the Project Manager d. Project charter is authorized by Executive Management



11. Which of the following document is not a part of project documents? o 1. Configuration management plan o 2. Issue log o 3. Activity attributes o 4. Project calendars 12. A subset of project documents, are the physical or electronic representation of data or information intended to generate decisions, actions or awareness are known as: o 1. Work performance data o 2. Work performance information o 3. Work performance reports o 4. All of the above 13. Which of the following is an output of the Perform Integrated Change Control process and becomes an input of the Direct and Manage Project Work? o 1. Enterprise environmental factors o 2. Change requests o 3. Validated change requests o 4. Approved change requests 14. You are a member of Change Control Board (CCB) where you can approve or reject change requests. A change request has been rejected by CCB, it means that change request will not be added to scope of work. In case of rejection of a change request, which of following document is updated? o 1. Issue log o 2. Change log o 3. Requirement traceability matrix o 4. Project management plan 15. A document authorizing a project manager to use organizational resources for project activities. It is a formal document which authorizes existence of a project. Which of the following document is having mentioned characteristics? o 1. Project charter o 2. Project idea o 3. Project plan o 4. Project agreements 16. As a software development manager in a software service that sells custom solutions to clients, you have designed a system that helps you control change. This system identifies the version number of releases, identifies any unique code, and has records of all the different variations and who the customer is. This system is formally known as: o 1. Change control system o 2. Perform integrated change control process o 3. Overall change management o 4. Configuration management



17. You are a project manager working in IT industry, your team is working on a web application which is in user acceptance phase. You are satisfied with overall status of the project and happy that schedule of the project is ahead of planned schedule. However, your customer suggests some changes in the deliverables. You can sense that the changes asked by customer are not pretty big and can be accomplished within the deadline. What you should do next? o 1. Get the list of changes from the customer and ask your team to work on the changes immediately o 2. Schedule a call with customer and tell the customer that all requirements have been fulfilled as per the scope of the project and hence changes cannot be made o 3. Ask the customer to file a change request o 4. Estimate cost and time needed to finish the suggested changes and get it approved by the customer 18. Which of the following document describes the necessary information from a business standpoint to determine whether or not the project is worth the required investment and usually contain cost-benefit analysis? o 1. Contract or Agreement o 2. Business case o 3. Project statement of work o 4. Project charter 19. Who of the following should be involved in the creation of lessons learned? o 1. Project team o 2. Project management office o 3. Project manager and project team o 4. Stakeholders 20. An intentional activity to modify a nonconforming product or product component is known as: o 1. Preventive action o 2. Corrective action o 3. Defect repair o 4. Change request Chapter 5 Project Scope Management 1.



All of the below are inputs to Define Scope process EXCEPT: a. Project Charter b. Requirements Document c. Organizational process assets d. Project Management Plan



2.



Project Charter is an input to all of the following processes EXCEPT: a. Collect requirements b. Define Scope c. Create WBS d. Develop Project Management Plan



3.



Which of the following can be BEST described as a characteristic of Work Package? a. May or may not be cost estimated b. Can be scheduled c. Can be further decomposed into work packages d. May be monitored subject to nature of the project



4.



Validate Scope can be BEST described as the process of a. Validating that the project quality requirements have been met b. Obtaining stakeholder's formal acceptance of the project deliverables c. Controlling changes to the scope of the project d. Validating that all of the project's objectives have been met



5.



Work Performance Measurement is an output of which process: a. Define Scope b. Create WBS c. Validate Scope d. Control Scope



6.



Validate Scope defines a process that: a. Allows the customer to verify what was built against the requirements b. Occurs at the end of the project prior to closing c. Formalizes acceptance of completed project deliverables d. Verifies the scope management plan is aligned with the project management plan



7.



What is scope decomposition? a. Breaking down the work into increments of less than 40 hours each b. Breaking down the work to the work package level c. Breaking down the work to the lowest level of detail possible d. Breaking down the work by functional area



8.



Who creates the scope baseline? a. The project team b. The project manager c. All the stakeholders d. Senior management



9. The validate scope process can occur at the end of the project or at the end of a project phase. What is used to validate the scope of the deliverables? a. Variance Analysis b. Expert judgment c. Technical performance measurement d. Inspection



10.



When performing the scope control process, which of the following statements is correct? a. Scope control validates the delivered scope for the project b. The work performance measurements produced are part of the PMIS c. The inspection process is a key tool and technique used in scope control d. Scope control is performed in concert with other control processes



11. Which of the following process use decomposition technique to breakdown project work into project deliverables or components? o 1. Define scope o 2. Create WBS o 3. Define activities o 4. 2 and 3 both 12. One of the team member working on a module has gone an extra mile and improved a feature with some functionality even though it was not mentioned in the scope of the project. When you see the extra functionality added to project work, what you should do as a project manager? o 1. Verify if the extra functionality was added by extending schedule o 2. Give award to the team member and ask other team members to go an extra mile while working on project activities o 3. Ask the team member to remove that extra functionality, as gold plating is not acceptable o 4. Arrange a conference call with the customer and tell the customer about the excellent performance of the team members 13. Your organization wants to launch an online search engine in the internet world. You have been selected as a project manager for this project. While preparing requirements documentation, you and your team undertook research of a well-known search engine tool already available in the market. You identified performance of the well-known search engine and marked it as a basis for performance measurement of your brand-new search engine. Also, the team has gone through the best practices being followed by the organization and got some ideas in improving the processes and practices that are implemented in your organization right now. Which tool or technique is used for collecting requirements for creating new search engine? o 1. Observations o 2. Questionnaires & Surveys o 3. Focus groups o 4. Benchmarking 14. Which of the following processes have the key benefit that it describes the product, service or result boundaries by defining which of the requirements will be included in and excluded from the project scope? o 1. Define scope o 2. Create WBS o 3. Collect requirements o 4. Control scope



15. What is the lowest level of WBS components known as? o 1. Activity o 2. Work package o 3. Deliverables o 4. Control account 16. The total of the work at the lowest levels of WBS should roll up to the higher levels so that nothing is left out and no extra is work is performed. This is called as: o 1. WBS o 2. Bottom-up estimation o 3. 100 percent rule o 4. Control scope 17. Which of the following statements is incorrect? 1. Control quality is generally performed before validate scope, although the two processes may be performed in parallel 2. Validate scope is the process of formalizing acceptance of the completed project deliverables 3. Control quality is the process of verification of correctness of the deliverables and meeting the quality requirements specified for the deliverables 4. Accepted deliverables are obtained from the Control Quality process and verified deliverables are obtained from the Validate Scope process 18. Which of the following is a tool and technique used in controlling scope of a project? o 1. Variance analysis o 2. Meetings o 3. Group decision-making techniques o 4. Inspection 19. You as a project manager maintaining a grid that links product requirements from their origin to the deliverables those satisfy them. It is a tool to track the requirements throughout the project life cycle and helps to manage changes to the product scope. Which of the following grid or document you are using? o 1. WBS o 2. Scope baseline o 3. Project scope statement o 4. Requirement traceability matrix 20. Mark the correct sequence of processes involved in Project Scope Management. 1. Collect requirements, Plan scope management, Define scope, Create WBS, Validate Control scope 2. Plan scope management, Create requirements, Define scope, Create WBS, Validate Control scope 3. Plan scope management, Collect requirements, Define scope, Create WBS, Validate Control scope 4. Plan scope management, Collect requirements, Define scope, Create WBS, Control Validate scope



scope, scope, scope, scope,



Chapter 6 Project Time Management 1. The blueprints for the new construction projects have been completed and construction is ready to begin. While the organization was thinking about erecting a modular structure, they decided on a more traditional approach. The foundation will be poured and cured before the framing begins. This is an example of: a. Discretionary dependency b. Mandatory dependency c. External dependency d. Internal dependency 2. Your project is experiencing resource constraints at certain times in the project timeline, requiring you to adjust start and finish dates on the schedule. What tool is best to use in this situation? a. Resource leveling b. Feeding buffer c. Critical Path method d. Resource smoothing 3. The project optimistic estimate is 10 weeks and the pessimistic estimate is 40 weeks. What is the standard deviation of the estimate? a. 4 b. 5 c. 6.7 d. 7.5 4.



Crashing a network schedule works only when________________________. a. A complete risk assessment is performed b. The project team and the project manager agree on the course of action c. It is the best alternative to overtime d. Adding resources shortens activity durations



5. Your project has produced an optimistic estimate of 25 weeks, a pessimistic estimate of 95 weeks, and a calculated PERT of 40 weeks. What is the range of completion of the project with a 95% confidence factor? a. Between 20 weeks and 60 weeks b. Between 23.7 weeks and 57.3 weeks c. Between 16.7 weeks and 63.3 weeks d. Between 16.3 weeks and 63.7 weeks



Activity Start A B C D E F G End



Predecessor A A B,C C D,E E F,G



Duration 5 4 6 11 10 5 7 -



6. Create the Network Diagram using the grid above. All times in weeks. Use for the next three questions. 7.



What is the critical path of the network described above? a. A-B-D-F-end b. A-C-D-F-end c. A-C-E-F-end d. A-C-E-G-end



8. The customer has asked that you reduce activity D by 2 weeks. What impact does this have on the schedule? a. None. It is not on the critical path b. It will reduce the schedule like two weeks c. It will only work if you also reduce activity B by two weeks d. It will only work if you also reduce activity F by two weeks 9. The customer has demanded that you reduce the schedule by three weeks. What does this mean in terms of the Project schedule? a. You have decided that fast tracking is the best option to pull in the schedule by three weeks b. You have decided that crashing the schedule is the best option to pull in the schedule by three weeks c. Your project has negative float d. You cannot deliver the project three weeks earlier without impacting project quality 10. Your team is reviewing the project activities and has started to estimate the durations of the work packages identified in the WBS. Some of these work packages and activities have significant uncertainty associated with them for which the team has created contingency buffers. The tool and technique that is used for this process is called: a. Expert judgment b. Reserve analysis c. Parametric estimating d. Three point estimating



11.



Reserve Analysis involves: a. Estimating by multiplying the quantity of work by productivity rate b. Incorporating time buffers into the activity duration estimates c. Developing project schedule with contingency reserves as a recognition of the schedule risk d. Adding resource reserves to the activity resource estimates



12. An iterative planning technique in which the work to be accomplished in the near term is planned in detail, while the work in the future is planned at a higher level. Such planning technique is known as: a. Lean planning b. Rolling wave planning c. Strategic planning d. Accurate planning 13. Jasmine is very excited as she will be having her own apartment soon. She is just waiting for the day when she will get possession of her new home. However, she cannot start interior work unless the builder hands over keys of home after completion of electricity work. What kind of logical relationship can be said between these two activities? a. Finish-to-Start b. Start-to-Finish c. Start-to-Start d. Finish-to-Finish 14. Project schedule network diagram is an important output of which of the following processes? o 1. Define activities o 2. Estimate activity resources o 3. Estimate activity durations o 4. Sequence activities 15. Your organization wants to launch a soft drink in the market. You are working as a project manager for the project. It is one of the important activities to get ‘pass’ certificate from the government’s food and drinks safety department. It will be illegal to launch the soft drink without obtaining safety certificate from government. What type of dependency is identified in this activity? o 1. Legal dependencies o 2. Internal dependencies o 3. Mandatory dependencies o 4. Discretionary dependencies 16. Contingency reserves are associated with: o 1. Unknown-unknowns o 2. Known-unknowns o 3. Known-knowns o 4. None of the above



17. You are recently appointed as a project manager on a new project. Your customer has asked to provide time estimation for the project as soon as possible. You don’t have much time to go through the entire project requirements in short duration. When you talked about the situation with PMO in your organization, PMO suggested checking centralized corporate database and identifying if any project of similar requirements has been executed so far. In case of availability of same historical project, you can use that project estimates for the new project. What type of estimation technique your PMO is asking to use? a. Analogues estimation b. Parametric estimation c. Three point estimation d. Bottom-upestimation



18. Which of the following path in the above schedule network diagram is a critical path? a. b. c. d.



A-C-D-E A-B-C-D-E A-B-D-E 1 and 3 both



19. What is float of the activity B? a. 2 b. 3 c. 1 d. 0 20. Which of the following is not a presentation format of project schedule? a. Bar charts b. Project calendars c. Milestone charts d. Project schedule network diagram



21. Which of the following is true about schedule compression techniques? a. Crashing works only for activities on the non-critical path b. Fast tracking may result in rework and increased risk c. Schedule compression technique also used for shortening project duration by reducing project scope d. Crashing may result in increased cost but do not add resources



ESSEY 1. PT DHARMAWANGSA, sebuah perusahaan yang bergerak dalam bidang konstruksi baru saja diminta melakukan penawaran atas sebuah proyek yang mendesak untuk segera diselesaikan (Crash Program). Berdasarkan pengalaman masa lalu dalam menangani proyek sejenis dapat diformulasikan data-data proyek sebagai berikut : Waktu (hari) Aktivitas



Predecessor



A



Biaya



Normal



Crash



Normal



Crash



-



5



3



$400



$550



B



-



4



2



320



500



C



B



7



5



560



660



D



A,C



3



1



160



280



E



A,C



3



3



240



240



F



B



9



5



640



800



G



D



5



3



400



480



H



E,F



6



3



480



690



Pimpinan perusahaan ingin membuat beberapa alternatif penawaran. Sehubungan dengan itu, Anda diminta untuk : A. Buat Networknya, tentukan lintasan kritis dan waktu penyelesaian proyek?, Berapa biaya normal penyelesaian proyek?. Serta hitung biaya percepatan per hari untuk setiap aktivitas? B. Bila penyelesaian proyek dipercepat menjadi 17 hari, tentukan aktivitas apa saja yang dipercepat? Berapa biaya termurah penyelesaian proyek keseluruhan bila diselesaikan dalam 17 hari tersebut? C. Hitung waktu penyelesaian proyek tercepat? Berapa total biaya termurahnya pada waktu tercepat tersebut?



2. Mary Stumblefield, manajer proyek “Constrained Company”, meminta Gary Papadapoulas, staf teknik seniornya, untuk menyiapkan jadwal dan kebutuhan anggaran untuk sebuah proyek yang baru



saja diterimanya. Alokasi anggaran dilakukan setiap minggu sesuai dengan rencana waktu yang telah disepakati antara Mary dan Direktur Keuangan Mr.George Meany. Karena Meany enggan menyediakan dana lebih dari yang diperlukan untuk memenuhi pengeluaran setiap bulannya, Mary memerintahkan para stafnya untuk menyampaikan rincian biaya bulanan. Gary menerapkan prosedur analisis aktivitas yang biasa untuk merinci proyek kedalam aktivitasaktivitas dan mendapatkan istimasi biaya untuk aktivitas-aktivitas ini. Data aktivitas proyek ini disajikan sebagai berikut: BULAN



1



2



3



4



5



6



7



8



9



10



AKTIVITAS



A



B,C,D,E



-



H



G



F



I



J



-



-



ANGGARAN



70



130



130



110



90



160



170



100



100



100



Gary diminta menyiapkan jadwal proyek dan kebutuhan anggaran bulanan kemudian menyampaikannya kepada Mary. Mary melihat sekilas pada anggaran yang diajukan dan berkata : “Tidak mungkin Meany akan menyetujui usulan anggaran seperti ini”. Mary mengatakan pada Gary bahwa Meany yang selalu mengatakan kepadanya untuk menyusun jadwal sedemikian rupa sehingga pengeluaran selama periode awal diusahakan sekecil mungkin. Dengan cara ini kata Meany lebih mudah baginya untuk mendapatkan dana dari klien sejalan dengan berjalannya proyek. Disamping itu kata Mary :“Dia (Mr.George Meany) selalu menguliahi saya tentang nilai sekarang dari uang (net present value of money)” dan mengingatkan saya tentang sangat tingginya biaya kesempatan dana dikarenakan suku bunga saat ini sangat tinggi akibat krisis ekonomi yang berkepanjangan dan Mary mengatakan pula bahwa selain sulit untuk mendapatkan pinjaman dan kalau toh ada, bunganyapun sangat tinggi sehingga tidak mungkin dibiayai dari dana pinjaman. Gary mengatakan pada Mary bahwa ia akan berusaha sedapat mungkin merivisi anggaran ini, dengan menunda pekerjaan-pekerjaan (yang pengaruhnya sangat kecil) saat-saat awal dari beberapa aktivitas tertentu, yang tentunya akan berdampak fleksibelitas pekerjaan akan hilang. Setelah mencoba beberapa jadwal, Gary sampai pada saran bahwa aktifitas-aktifitas B dan E ditunda sebulan yang akan menunda biaya US$ 60,000.00 dan seterusnya. Mary membawa jadwal anggaran hasil revisi tersebut kepada Meany untuk dimintakan persetujuannya. Meany mengatakan bahwa proyek ini bukanlah proyek prioritas didalam perusahaan dan termasuk dalam katagori B dan karenanya tidak boleh lebih dari US $ 100,000.00 dapat dialokasikan dalam setiap bulannya. Anda tentu saja tahu dalam kebijakan perusahaan bahwa permintaan anggaran harus dilakukan secara ketat sesuai dengan pengeluaran yang direcanakan,. Ini akan berarti bahwa dalam bulan pertama tidak dapat meminta US $ 100,000.00 karena satu-satunya aktivitas yang akan dijadwalkan adalah aktivitas A dan hanya memerlukan US $ 70,000.00. Reaksi Mary adalah bahwa waktu penyelesaian proyek yang telah ditetapkan selama setahun tidak dapat dipenuhi dengan kendala anggaran ini. Ia juga mengetahui bahwa klausul penalty yang ada dalam kontrak terhadap pekerjaan ini sebesar US $ 5,000.00 per bulan untuk setiap keterlambatan penyelesaian proyek secara keseluruhan. Mary kembali kekantornya, berfikir apakah ada alat Bantu perencanaan yang baik yang akan memungkinkannya untuk tidak bolak-balik ke kantor Meany untuk finalisasi suatu rencana anggaran.



1. Apakah anggaran Gary yang telah direvisi menghasilkan jadwal pengeluaran minimum pada periode-periode awal ? Jika ya, mengapa ? Jika tidak, sampaikanlah jadwal anda sendiri. 2. Berapa lama untuk menyelesaikan proyek ini bila anggaran dibatasi maksimum hanya US $ 100,000.00 setiap bulannya ? 3. Dapatkah anda memberikan kepada Mary alat Bantu perencanaan guna membantunya dalam menegosiasikan jadwal anggaran dengan Meany ?



AC T A B C D E F G H I J



Data Proyek Constrained Company DURATION PREDECE (MONTH) SSOR 1 4 A 3 A 2 A 2 A 2 B 2 C 3 D 1 G,H 3 I,E



MONTHLY COST ($.1000) 70 10 40 30 50 80 20 60 90 100