Letters Offering Congratulations - Final [PDF]

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UNIT 4 : A. Letters offering congratulations B. Letters about bad debts C. Letters pressing for payment and asking for extended credit DEFINITION OF CONGRATULATIONS 1. “An expression of praise for an achievement or good wishes on a special occasion; the act of congratulating”1 2. “Congratulation letters and congratulation email examples to use to say congratulations for a promotion, a new job, and other employment related accomplishments”.2 A.1 The example of Personal Congratulations Letter



Oct 11th, 2012 Dear Miranda, Congratulations on your promotion to Regional Manager at Mambruk Hotel, Anyer. I’ve always been impressed with your dedication and problem skills. You have done an excellent job there, and recognition of this kind is well deserved. Your love of your job has certainly paid off in your career! Well done, and I wish you have a great year ahead. Regards,



Nicholas,



1



https://www.google.com/#q=definition+of+congratulations



2 http://jobsearch.about.com/od/congratulationletters/



A.2 The examples of Congratulations Letter for Company Your Name, Title Organization Address City, State, Zip Code Date Name Title Organization Address City, State, Zip Code Dear Name, Congratulations on doing such a great developing a new project plan for your group.



job



on



The extra time you’ve been putting in on this has really paid off, and I believe that you have presented an ambitious and attainable set of goals for your team and the company. Sincerely yours,



Name



Your Name, Title Organization Address City, State, Zip Code Date Name Address City, State, Zip Code Dear Name, Congratulations on completing the requirements for your certification. Doing all that extra work while continuing in your full time position was extremely ambitious, and took a lot of effort and dedication on your part. I am sure it was worth it all, knowing that your achievement will make such a positive difference in your career path. Well done! Best regards,



Your name



B. Letters about bad debts A bad debt is an amount owed to a business or individual that is written off by the creditor as a loss (and classified as an expense) because the debt cannot be collected and all reasonable efforts to collect it have been exhausted. This usually occurs when the debtor has declared bankruptcy or the cost of pursuing further action in an attempt to collect the debt exceeds the debs itself. C.



3



Letters pressing for payment and asking extended credit Credit allowing the borrower a very long time to pay4



3



http://en.wikipedia.org/wiki/Bad_debt



4 http://www.investorwords.com/9647/extended_credit.html



PT CITRA ASRI PRATAMA Jl. Pertani No. 3, Duren Tiga, Pancoran Jakarta Selatan – 12760 Phone : (021) 7942940 (hunting), Fax : (021) 7942941



Ref. No. # 220/MNS/X/2013 30th Oct, 2013 Bp Andi Anwari Executive Director PT MEGATAMA NUSASUKSES Plaza Mandiri, 29th fl. Jl. Jend. Gatot Soebroto Kav. 31-32 Jakarta Selatan Fax No # 021 – 5423399 Re : Invoices 22/145 June 30th , US$ 3,000 11/345 July 30th , US$2,500 Dear Bp Anwari, Regarding to the above overdue invoices, we much regret to inform you due to the bankruptcy of our company, we have obliged to suspend the last two payments. In these circumstances, will you kindly let us have the extended payment and assure you, it will be made as soon as our financial position has improved. Thank you for your kind cooperation and your prompt response would be highly appreciated. Best regards,



Sandra Mutia Director cc. (carbon copy) : 1. Finance Director of PT Megatama Nusasukses 2. File



Salutatio Signatur Subject Inside Date Typed Body CompliLetterhead Reference Address (Text) name mentar ne Number or typed



y closing



PT CITRA ASRI PRATAMA Jl. Pertani No. 3, Duren Tiga, Pancoran Jakarta Selatan – 12760 Phone : (021) 7942940 (hunting), Fax : (021) 7942941



Ref. No. # 220/MNS/X/2013 30th Oct, 2013 Bp Andi Anwari Executive Director PT MEGATAMA NUSASUKSES Plaza Mandiri, 29th fl. Jl. Jend. Gatot Soebroto Kav. 31-32 Jakarta Selatan Fax No # 021 – 5423399 Re : Invoices 22/145 June 30th , US$ 3,000 11/345 July 30th , US$2,500 Dear Bp Anwari, Regarding to the above overdue invoices, we much regret to inform you due to the bankruptcy of our company, we have obliged to suspend the last two payments. In these circumstances, will you kindly let us have the extended payment and assure you, it will be made as soon as our financial position has improved. Thank you for your kind cooperation and your prompt response would be highly appreciated. Best regards,



Sandra Mutia Director cc. (carbon copy) : 1. Finance Director of PT Megatama Nusasukses 2. File



heading



BIBLIOGRAPHY https://www.google.com/#q=definition+of+congratulations http://jobsearch.about.com/od/congratulationletters/ http://en.wikipedia.org/wiki/Bad_debt http://www.investorwords.com/9647/extended_credit.html



Questions list : 1. Nur Aufha Nelta : a. Can we send the Congratulation Letter, Letter about Debts, and Letter Pressing for Payment, through the Email?  Yes, we can. We can send the formal letter not only through the paper, but also through the E-mail. It means, we can print-out it. b. Do the three letters above, have the same formation?  Not always. This example letter is full block style. There are some letter formations (Semi block style, Block Style, Full Block Style, Hanging Paragraph). 2. Inas : a. What is the name of the overdue letter? Inquiry Letter. 3. Nana Tazkiana a. Is it possible when we send the “Bad Debts Letter” and the “Pressing for Payment Letter”, separately? Yes, it is. 4. Jodies Setiamawati : a. What is the “cc” on the last of every letter?  CC is Carbon Copy (Tembusan). b. How many positions/divisions should we put in “cc”?  It depends on the subject of the letter. If it is about the financial, we must put the person in charge of the financial division, etc.