New Packaging Development SOP [PDF]

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SOP No.# NEW PACKAGING MATERIAL DEVELOPMENT



Implementation Date Issue No. Last Reviewed/Update Date



Page 1 of 4



Page #



Revision No.



SOP Owner



1. Purpose



To develop and finalize new packing material. 2. Scope



This covers formalities and job responsibility of related department for development of new packaging material. 3. Responsibilities



QCA head Sales Head Marketing Head Purchase head 4. Procedure



S.N o 1



Step



2



Drafting of specification



3



Sampling



Submission requirement



Responsible department of Marketing



Formalities required



Marketing department after discussion with their co departments like logistics and sales will suggest requirement for dimension, storage pattern and others like need for water proofing, taping method, mode of transportation and stacking height to be followed during transportation etc Quality Control and QCA, as per marketing assurance requirement will draft a specification for packing material and will submit purchase department for sampling purpose Purchase Will send the material



SOP No.# NEW PACKAGING MATERIAL DEVELOPMENT



Implementation Date Issue No. Last Reviewed/Update Date



Page 2 of 4



Page #



Revision No.



SOP Owner



4



Analysis of sample



Quality Control and assurance and Production



5



Finalization of sample



Marketing, QCA, Production and



6



Real time evaluation



Marketing, Production and logistics



7



Finalization specification



of QCA, Sales Head, Marketing, production, purchase



specification to the prospective vendor and organize the samples. It will be mandatory to submit at least 5 samples of same specification to QCA for further analysis and to check machine suitability Qca will analyze the samples as per specification and will share the report with related departments. Production will submit their report to QCA on machine suitability If the samples are OK, QCA will take approval signature on sample and its specification sheet and will advise purchase to procure the trial material. Trial batch may be taken for machine and transportation suitability where ever required Minimum quantity required for trail: 20 pieces. QCA on receiving of trial batch will submit the samples to marketing and production department for transportation and machine compatibility test. It will be necessary to provide feedback within 15 days of trial. If the trial report feedback will come positive, QCA will draft final specification for packing material and will take approval signature from responsible departments. It will be mandatory requirement to get signature on physical sample of packing material to keep it as control sample for



SOP No.# NEW PACKAGING MATERIAL DEVELOPMENT



Implementation Date Issue No. Last Reviewed/Update Date



Page 3 of 4



Page #



Revision No.



SOP Owner



8



Preparation and Marketing and R&D confirmation of label



9



Receiving of finalized QCA sample



future comparison and record. A copy of final specification duly signed by concerned department will be submitted to Purchase for order execution Marketing will prepare label after receiving regulatory requirement from R&D and will take approval signature from R&D, marketing manager, QCA and production after design preparation. Final design in printable version will be provided by marketing to purchase department for order execution. QCA will analyze the samples with refer to finalized specification, control sample and finalized label. If found ok, QCA will take approval signature on physical sample for use as CONTROL SAMPLE.



The company requires the following documentation when choosing a new supplier of packing materials: a. Vendor Quality Assessment Form. (To be supplied) b. Supplier Certificate of Continuing Guarantee: which guarantees all materials are in accordance with the Good Manufacturing Practices and follow “typical” written specifications. c. Copy of Vendor Third Party Audit reports d. Written Specification Sheets. e. Interpretation of Labels, codes and Lot/Batch numbers f. Certificate of Analysis for each batch (if applicable) must include production date. g. Food grade certificate. 5. Records and References



Vendor audit record



SOP No.# NEW PACKAGING MATERIAL DEVELOPMENT



Implementation Date Issue No. Last Reviewed/Update Date



Page # SOP Owner



Certificate of analysis Specification sheet



Page 4 of 4



Revision No.