Example Quality Plan [PDF]

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PROJECT QUALITY PLAN 1.0 1.1 1.2 1.3 1.4 1.5 1.6



GENERAL OBJECTIVE BRIEF DESCRIPTION OF THE PROJECT. DISTRIBUTION LIST OF PROJECT QUALITY PLAN METHOD OF REVISION FOR PROJECT QUALITY PLAN TIME PROGRAMME FOR COMPLETION OF PROJECT MANPOWER HISTROGRAM



2.0 2.1 2.2



ORGANISATION SITE ORGANISATION CHART JOB DESCRIPTIONS & FUNCTIONAL REPORTING



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PROJECT MANAGEMENT 3.1 CONTROL OF DOCUMENTS 3.1.1 INCOMING AND OUTGOING CORRESPONDENCES 3.1.2 MATERIAL SUBMITTAL FORM 3.1.3 CONTRACTUAL DOCUMENTS 3.1.4 METHOD STATEMENTS AND ITP. 3.1.5 DOCUMENTS NUMBERING SYSTEM 3.1.6 INTERNAL DISTRIBUTION 3.1.7 TRACEABILITY 3.1.8 INTERFACES WITH SUB CONTRACTORS AND CLIENTS 3.1.9 PERMANENT QUALTIY RECORDS 3.1.10 CONFIDNETIALITY OF DOCUMENTS 3.2 CONSTRUCTION MANAGEMENT 3.3 PROCUREMENT CONTROL 3.4 VENDORS AND SUBCONTRACTORS 3.5 MONITOR AND INSPECTION 3.6 HANDLING STORAGE AND INSPECTION 3.7 COMPLETION AND HANDING OVER 3.8 OPERATION AND MAINTENANCE INSTRUCTIONS



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AUDITS 4.1 PROGRAMMES FOR AUDIT 4.2 AUDIT TEAM AND REPORTING 4.3 AREAS OF AUDIT AND AUDIT REPORT 4.4 NON COMPLIANCE / CONFORMANCE AND CORRECTIVE ACTION



1.0 1.1



GENERAL OBJECTIVE To provide vision to the project control in respect of Total quality achievement, Procurement of materials and work execution / related activity. The custodian of this document is Quality Assurance / Control Department within Al Huda Engineering works. Queries concerning the interpretation / construction or use of this document should be directed to the Project Manager. 1.2 BRIEF DESCRIPTION OF THE PROJECT. The worksite is located in Mesaieed approximately 35kms from the capital Doha and is approximately 1500M south of the existing MIC check post. The worksite is outside the Mesaieed Industrial Complex (MIC) security zone. The work comprises Construction of the following elements. A. Record Centre building – a two storey structure housing shelving system for records and offices for the management and support staff. B. Supply and installation of the shelving system. C. Supply of mobile stackers, trolley and aluminium steps. D. Services compound – service facility housing all Electro Mechanical equipments and services. E. Security Guard house – located at the main entrance. F. Car parking facilities and sheds G. Landscaping ( Hard and Soft) H. Access roads and Boundary walls. The value of the project is QR 8.00 Million and duration of the project is 18 months for construction, 12 months maintenance period. 1.3 DISTRIBUTION LIST OF PROJECT QUALITY PLAN The Project Quality Plan is a controlled working document applicable to specific projects, describing the practical application of the Quality Assurance Policy and Objectives. The custodian of this document is Quality Assurance Manager. He shall maintain a register for the issue of this document with date and signature of the recipients. The distribution list of the project quality plan is as follows. 1. Client 2. Project Manager 3. Quality Control & Assurance Engineer 4. Project Engineer 5. Documentation Record. 1.4 METHOD OF REVISION OF PROJECT QUALITY PLAN During periodical review of the project quality plan as well as company quality manual, if any changes are necessary in project quality manual, appropriate changes shall be done. Once a change in project quality manual occurs, the quality assurance manager shall issue a new document giving the



revision number, date and superceding previous one and make submittal for approval & controlled distribution. 1.5 TIME PROGRAMME FOR COMPLETION OF THE PROJECT Enclosed herewith the S curve. 1.6 MANPOWER HISTROGRAM Enclosed herewith the graph showing manpower histogram. 2.0



ORGANISATION



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SITE ORGANISATION CHART Enclosed herewith the site organization chart. 2.2



JOB DESCRIPTIONS AND FUNCTIONAL REPORTING



1. PROJECT MANAGER. Pls refer Al Huda Quality Manual 2. PROJECT ENGINEER. Project Engineer shall be responsible for Assuring and Monitoring that the works executed and materials are in accordance with the drawings, specification and contract. Ensure that approved procedures are adopted within his site. Ensure that staffs are adequately qualified and experienced in their relevant discipline to perform the duties entrusted to them in a satisfactory manner. Ensuring that staff are familiar with all relevant procedures and have controlled access to these required documents. Reporting directly to the project manager. 3. QA / QC ENGINEER Pls refer Al Huda Quality Manual. 4. SITE ENGINEER. Site Engineer is responsible for Monitoring that work executed are in accordance with the drawing, specification and any other resolution. He should direct the foreman and work force. Ensuring that the work is as per relevant approved procedures He shall be responsible to carry out the work at site in compliance with QC / Client instruction. He shall report to Project Engineer. 5. PLANNING ENGINEER. He shall be responsible to participate for preparing daily, weekly & monthly reports.



He shall be responsible for preparing materials, manpower, equipment resources plans projection. He shall be responsible for preparing macro and micro planning for the project. He shall be responsible for the material submittal and approvals. He shall be responsible for claiming of variation statement. Responsible for preparing procurement schedule. He shall assist & coordinate with Project Engineer. He shall report directly Project Manager.



5. SAFETY ENGINEER. He shall be responsible for preparation of site safety plan Advising and ensuring that the safety procedures for all works are according to Client HSE requirement. Accompanying weekly safety walkabout with Project Manager, Project Engineer and Client to identify/ improve safety related issues. He shall induct to every worker joining site, a brief practical training about PPE & General safety as well as HSE and also record the details of those trained. He shall appoint "SMOKING ZONE". He shall ensure site is properly safe against fire. Preparation of Monthly safety report, accident incident ratio, total manhours and other safety matters. Conducting tool box meeting / talk at the work front. Conducting monthly safety meeting with all staff and sub contractors at site. Investigating and reporting of any accidents / risk involving occurrence at site. Ensuring that first aid box and referred ambulance service is available at site at all times. Reports directly to the Project Manager. 6. MEP CO-ORDINATOR. He shall be responsible for coordination among all disciplines pertaining concerned subcontractors to ensure smooth functioning of MEP works. Responsible for getting technical approvals, liasoning with external agencies and concerned statutory authorities. Responsible for preparation and submission of shop & coordination drawings for the associated areas. Ensuring that the work are executed as per approved procedure & comply with our quality plan. Ensuring that the staff are adequately experienced and are familiar with relevant procedures. Reporting to Project Engineer. 7. DOCUMENT CONTROLLER



Responsible for all incoming and outgoing correspondence, internal matrix distribution and filing per quality plan. Responsible for all incoming / drawings and custodying the master copy, distributing the controlled copies as per matrix. Responsible for getting the obsolete / documents/drawings from the site and issuing the issued for construction only. Responsible for keeping safe custody of all contractual documents. Responsible for keeping and numbering all transmittals forms as per approved format. Responsible for keeping all permanent / final documents till handing over to clients. Responsible for maintaining the document register according to approved format. He shall establish the filing system according to the list approved by Project Manager and endorsed by Quality Assurance. This may be amended from time to time to current requirement. Reporting to Project Engineer. 8. SURVEYOR Al Huda chief surveyor shall control all Land and Building surveys necessary for the project and deploy his surveyor to site whenever required. Site surveyor shall fix all the levels & alignment as required at site. QC shall check all surveys. 9. FOREMAN Foreman shall be incharge of his trade and deploy all the workmen to carryout daily operations according to direction received from site engineer. He shall arrange all tools and materials from stock / stores to work front to carry out the job. He shall coordinate with material control for the regular issue of the materials. He shall assist site engineer in physical operations. 3.0 PROJECT MANAGEMENT In principle Qatar Petroleum guidelines to contractors for document, drawing & correspondence submission shall be adhere to 3.1



CONTROL OF DOCUMENT 1. INCOMING AND OUTGOING CORRESPONDENSE. All Incoming correspondence from client shall be separately filed &according to distribution matrix list, issue the copies to the concerned in records. A separate register / electronic file shall be maintained. All incoming correspondence from sub contractor / supplier shall be filed separately in different folder for each & necessary action issue with covering letter / transmittal form shall be forwarded to client for further action.



All outgoing correspondence to clients shall have complete reference including origination. All outgoing correspondence to sub contractor / supplier shall have the Al Huda internal references specifying the subject and if necessary forwarding / approvals from clients. 2. MATERIAL SUBMITTAL FORM All the material for permanent inclusions shall be submitted on the approved form in 4 copies / and samples (as specified) within contract document. All the incoming correspondence from the client regarding the material approval / rejection shall be issued to concerned personnel and subcontractor for necessary action / resubmission. A separate register / electronic file shall be maintained only for material submittal having a separate folder for each discipline. 3. CONTRACTUAL DOCUMENTS All original contract documents shall be in custody in Al Huda Head office in Doha. A copy shall be available at site for reference.



4. METHOD STATEMENT AND I.T.P. All method statement shall have references and issued as controlled document by the document controller. The revision authority of this document is QA / QC Engineer. The method statement shall be submitted to client for approval before commencing the required activity. Activities based Construction method statements shall be prepared at site by the Project Engineer in conjunction with site engineer, foreman and clearance from QA/QC department. The various inspection stages conductable by Al Huda shall be particularly described within the methodology. The sequence of the statement shall be Title page including revision history, Index, Safety, References, Material, Method, Equipment etc., and also attachment if any. Inspection and Test Plan shall be prepared and submitted to client in the format attached. The custodian of this document is QA / QC Engineer. ITP shall be designed to meet various inspection and testing requirement of all significant activities giving points of holds and release of final inspection by Qatar Petroleum. All method statement and Inspection Test Plan shall be submitted according to activity requirement separately. 5. DOCUMENTS NUMBERING SYSYTEM All documents shall have a centrally managed numbering system with different abbreviations to each discipline. Enclosed herewith the abbreviation to various disciplines. AHU/C – Al Huda – Civil AHU/M – Al Huda – Mechanical



AHU/E – Al Huda – Electrical AHU/P – Al Huda – Planning AHU/QC- Al Huda – Quality Control AHU/A – Al Huda - Administration AHU/SC- Al Huda – Sub contractor AHU/MEP – Al Huda – MEP Coordination 6. INTERNAL DISTRIBUTION As soon as an information received from the client, Project Manager shall mark the distribution as required for necessary action / information/ record, if the information needs to be passed to subcontractor it shall be forwarded with a copy along with a covering letter to subcontractor / supplier for their action. 7. TRACEABILITY All documents shall be filed in a systematic / functional way marking index, contents of the file, project so as to trace the required document. A master index shall be maintained by the Document controller. 8. INTERFACE WITH SUBCONTRACTORS AND CLIENTS Interface with the subcontractors and clients shall be done weekly & monthly as required during the construction phase of the project. Minutes shall be recorded and signed by all attendees. Copies shall be marked and given to all attendees as well as Qatar Petroleum if necessary. 9. PERMANENET QUALITY RECORDS All the Permanente Quality records such as guarantee /warranty certificate, all quality test reports and final dossier shall be submitted in the approved format after completion of the project. 10. CONFIDENTIALITY OF DOCUMENTS All documents shall be controlled by document controller only and shall be kept in a separate room with lock and key facility so that no unauthorized personnel can access to document room. 3.2 CONSTRUCTION MANAGEMENT Pls refer our job description and functional reporting. 3.3



PROCUREMENT CONTROL All material procurement shall be done as per our Quality Manual SQP06 & in addition the following enclosed schematic system shall be followed for the smooth flow of the project. ` 3.4



VENDORS AND SUB CONTRACTORS All vendors and sub contractors shall be nominated as per our Quality Manual SQP-07, With the exception if any nominated either according to contract requirements or by the Client.



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MONITOR AND INSPECTION 1. MONITOR AND INSPECTION All monitoring, inspection and testing shall be carried out as per our method statement and Inspection and Test Plan. All inspections shall be carried out by QC Engineer, (the job descriptions and responsibility as per Quality Manual). All the third party inspection / test shall be carried out in accordance with the specification for which necessary approvals shall be obtained. 2. SCHEDULE All site inspections shall be carried out by giving a schedule of 1 day in advance. An inspection request shall accompany along with the schedule that shall be duly signed by QC engineer and clients representative. Before Calling clients representative, our QC Engineer shall ensure that the works executed is in accordance with our approved procedure and specification, he shall sign the check list and check for necessary attachments, after completing all this he shall request the client representative for inspection. After getting approval from client further activities shall commence. 3. QUALITY RECORDS All quality records shall be submitted to client within 24hrs after completion of the prescribed activity & after getting the approval from the client, the documents shall be forwarded to document controller / QC Engineer for filing.



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HANDLING, STORAGE AND WARE HOUSING All handling storage and ware housing shall be as per our Quality Manual SQP -08. 3.7



COMPLETION AND HANDING OVER FINAL DOZZIER Final dossiers shall be prepared in consultation with the client. The final dossier shall include the following components. a. Method statements b. Inspection and Test Plan c. Site Inspection Reports d. Field Test Reports e. As built documentation f. Field Release Notice g. Non Conformance Reports / Site Instruction h. Corrective Action Reports i. Raising / Clearing of Punch List j. Permanent Essential Documents k. Completion Certificate. l. Problems faced and solutions m. Lessons Learnt.



All the documents shall be clubbed together in a package with soft copy. 3.8



OPERATION AND MAINTENANCE MANUALS All procedures for control, checking, operation and maintenance documents shall be submitted to clients post commissioning & necessary training provided for nominated client personnel operation of permanent systems all according to contract provisions. 4.0 AUDIT As per Al Huda Quality Manual SQP-09 4.1



PROGRAMMES FOR AUDIT The programme for audit is given below The audit schedule shall be as follows. Venue, Date & Time First audit Mesaieed site, first week of July 2004. for 2 days Second audit



Mesaieed site, Dec-04 first week for 2 days



Third audit



Mesaieed site, in first week of April 2005 for 2 days.



Final Audit



Mesaieed site, first week of August -05 for 3 days.



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Department Purchase, Document control, Quality Control, site inspection & Engineering Purchase, Document control, Quality Control, site inspection, Engineering, suppliers / vendors Document Control, Purchase, Site Inspection, Quality Control, Suppliers / Vendors & sub contractors & Engineering. All areas.



AUDIT TEAM AND REPORTING As per Al Huda Quality Manual SQP_09 4.3 AREAS OF AUDIT AND AUDIT REPORT As mentioned above and as per our Quality Manual SQP-09 4.4 NON COMPLIANCE AND CORRECTIVE ACTION As per Al Huda Quality Manual SQP-03.